Joint Audit Committee

The next Joint Audit Committee meeting will be held on: 16 September 2025.

The meeting will be held in person at Sackville House, and virtually online. If you would like to attend the meeting as a member of the public or press, please contact the Assurance Officer via email [maria.kean@sussex-pcc.gov.uk] with your request by no later than 8 September 2025.

 

The JAC’s Terms of Reference and Procedural Arrangements are approved annually.

 

JAC Members:

 

Paul Burden

Paul is a Chartered Certified Accountant having worked for most of his career in the financial services sector, specializing in Internal Audit; holding senior IA roles in building societies, banks and an insurance company. His final role before retirement was working in prudential supervision at the Financial Services Authority/Bank of England (PRA) where he undertook the prudential supervision of various portfolios of building societies and banks. In this role he undertook the continuous assessment of capital and liquidity, credit risk management, governance, risk management framework and operational effectiveness of the firms within the respective portfolios. In addition, he led the supervisory assessment visits assessing the standard of governance as well as setting capital and liquidity requirements.    

As a career internal auditor, for many years he was active within his professional body, the ACCA, serving variously on the Internal Audit Sub-Committee, the Corporate Governance & Risk Management Committee and as chair of the Internal Audit Members Panel. At the Bank of England, he was the UK Deposit Takers subject matter expert on Internal Auditing, designing and running training sessions for prudential supervisors on the assessment of the effectiveness of Internal Audit functions. 

Paul was Chair of the JAC from July 2019 to June 2025. 

Richard Oirschot

Richard is a Fellow of the Institute of Chartered Accountants in England and Wales, a former licenced insolvency practitioner and a former member of the Institute for Turnaround. He holds a BSc in Economics with Accountancy from Loughborough University.

Richard previously established and managed the Barclays Ventures Turnaround Investment Fund, leading over 25 investments and being the fund's representative on 15 SME boards (predominantly in the UK).   Since leaving Barclays he has undertaken various management and advisory roles, including serving as a non-executive member on the board of The Insolvency Service and Croydon Health Services NHS Trust. He is currently holds a non-executive director role on the board of Puma Alpha VCT plc and East Kent Hospital University  NHS Foundation Trust .  He has over 20 years of experience in corporate recovery working for UK accountancy firms focused on the UK SME sector, including 7 years as a director for PKF. 

 

 

Eric Hepburn (Chair)

Eric Hepburn CBE

Eric was elected as Chair of the Joint Audit Committee on 17 June 2025.

Eric held the position of Director of Security for Parliament for four years up until December 2020, a role that covered the physical, operational and personnel security for both the House of Commons and House of Lords. He was also a management board member for both Houses and sat on the board for Parliament’s cyber security programme.

Eric’s previous roles have included:

  • Director of Security for the Foreign & Commonwealth Office (FCO).
  • HM Consul General & Counsellor Corporate Services (FCO), based in Washington DC.
  • Chief Operating Officer (10 Downing Street).

Eric is a Chartered Management Accountant, holds a MBA from Henley Management College and is a graduate of Oxford University/HM Treasury’s Major Projects Leadership Academy’.

 

Karen Sanderson

Karen qualified with ACCA and is a CIPFA member.  She has deep expertise in public sector financial management and public sector standard setting.  She started her career with British Rail and after a short period in the private sector resumed her career in public service.  She spent five years at HM Treasury, and in that period delivered the first ever Whole of Government Accounts.  She was also responsible for leading a cross government project to recommend how financial reports could be simplified and better meet user needs.

Karen later joined the New South Wales (NSW Australia) Treasury using her expertise to set the accounting policy and financial management frameworks as well as cash management policies for the sector.  She subsequently led NSW Treasury advice across a portfolio of government departments and agencies driving value for money spending decisions.

Karen is currently leading a project to develop international financial reporting guidance for non-profit organisations. She is a member of the International Public Sector Accounting Standards Board’s Consultative Advisory Group and the UK government's Financial Reporting Advisory Board.

Karen has a BSC (Hons) in psychology and has a strong interest in people, particularly promoting equality, diversity and inclusion.

Ian Bretman

Ian’s wide-ranging professional career spanned the commercial, not-for-profit and public sectors for over 40 years. In 2021 he relocated to Worthing from London and has become involved in the local community as Chair of Community Works, which supports charities and community groups in and around Brighton & Hove. He is also a trustee of Citizens Advice West Sussex, a governor at Hove Park School and a volunteer with Healthwatch Brighton & Hove.

The focus of Ian’s career was with the international development network that operates the FAIRTRADE Mark, providing a better deal for producers of products like coffee, cocoa and bananas. Ian led early planning and development work on the concept for Oxfam in the 1980’s, before serving as the Fairtrade Foundation’s first Commercial Director and Deputy CEO, building relationships with supermarkets and their suppliers and establishing Fairtrade in the mainstream UK grocery market. He was subsequently a member of Fairtrade International’s Global Leadership Team, with responsibility for strategy, governance and stakeholder relations, before stepping back from full-time executive roles in 2012 and serving as a member of the International Board, chairing the Governance and Nominations Committees from 2016 - 2021. Ian’s experience of governance and strategic planning for international, multi-stakeholder networks led to a period as a consultant and advisor for organisations like the Roundtable on Sustainable Palm Oil and the International Planned Parenthood Federation.

In recent years, Ian has held a variety of board positions including Lay Member of a NHS Clinical Commissioning Group in London, Chair of a Citizens Advice service in a London Borough, and Non-Executive Director with the Social Enterprise Mark. As well as his voluntary work in Sussex, Ian currently chairs the national umbrella body for the Neighbourhood Watch movement, is a Non-Executive Director with the flexible working consultancy and policy research organisation, Timewise, and a board member (and Chair of the Audit & Risk Committee) for the Code for Construction Product Information, an independent assurance body which was set-up following the review into the Grenfell Tower disaster to drive improvements in the building industry.

 

Meetings

 

17 June 2025

Meeting Agenda

1. Apologies for Absence

2. Urgent Matters 

3. Personal Interests

4. Minutes of the Last Meeting of the Committee:

a) Held on 26 March 2025

b) Action Log

5. Report from External Bodies

6. Draft Annual Governance Statements Reports 2024/25

a) AGS Chief Constable 2024/25

b) AGS Police & Crime Commissioner 2024/25

7. Draft Statements of Accounts 2024/25 Oral Update Report (subject to audit)

8. External Audit

a) External Audit Plan 2024/25

9. Internal Audit

a) Internal Audit Update Report Report 2024/25

b) Internal Audit Annual Opinion 2024/25 (oral update)

c) Internal Audit Plan 2025/26

10. Treasury Management 

a) Treasury Management Annual Report 2024/25

11. Strategic Overview of the Effectiveness of Equality, Diversity and Inclusion work carried out in Sussex Police

12. Joint Audit Committee Annual Report 2024/25 

13. Election of Chair (oral update)

14. Forward Work Programme

PART 2 - EXEMPT

26 March 2025

Agenda

1. Apologies for Absence

2. Urgent Matters 

3. Personal Interests

4. Minutes of the Last Meeting of the Committee:

a) Held on 5 December 2024

b) Minutes of the Single Purpose Meeting held on 25 February 2025

C) Action Log

5. Report from External Bodies

6. Annual Governance Statements Update Reports 2024/25

a) AGS Actions Chief Constable 2024/25

b) AGS Actions Police & Crime Commissioner 2024/25

c) ASG Timetable 2024/25

7. Preparation of the Statements of Accounts 2024/25 Update Report

8. Internal Audit

a) Progress Report Cover Report 2024/25

b) Refreshed Internal Audit Charter and Risk-Based Internal Audit Plan Cover Report

9. External Audit Annual Report 2023/24 

10. Treasury Management 

a) Treasury Management Quarter 3 2024/25 Monitoring Report

b) Treasury Management Strategy 2025/26 (incorporating Capital Strategy)

11. Information Management Annual Report

12. Health & Safety Strategy Overview Report 

13. Transformation Change Training Strategy Paper 

a) Appendix A Training Strategy Strategy Update

14. Police Estates - Governance and Transformation Strategy Paper

15. Annual Review of Policies and Procedures 2025/26 

16. Joint Audit Committee Terms of Reference Cover Report

17. Forward Work Programme 

 

PART 2 - EXEMPT

 

 

25 February 2025 Single Purpose Meeting

5 December 2024

Agenda

PART ONE (Public Section)

1. Apologies for Absence

2. Urgent Matters

3. Personal Interests

4. Minutes of the Last Meeting of the Committee held on 24 September 2024 and Action Log

5. External Audit

6. Annual Governance Statements 2022/23 - Recommend for Approval  

7. Statements of Accounts 2022/23 - Recommend for Approval 

8. Annual Governance Statements 2023/24 - Recommend for Approval 

9. Statement of Accounts 2023/24 - Recommend for Approval  

10. Reports from other External Bodies 

11. Health & Safety Annual Report 

12. Equality, Diversity & Inclusion Annual Report 

13. Gifts & Hospitality Report to include Disclosable Interests and Business Interests 

14. Internal Audit

15. Treasury Management Quarter 2 2024/25 Monitoring Report

16. Forward Work Programme

17. Exclusion of the Public and Press

PART 2 (Private Section)

18. Any exempt items considered urgent by the Chair

19. Exempt Minutes of the Last Meeting of the Committee held on 24 September 2024 and Exempt Action Log

20. Oral Update from;

  • Chief Constable
  • Chief Executive & Monitoring Officer 

21. Risk Management Reports

  • Strategic Overview of Sussex Police's Risks and issues
  • Strategic Risk Register - Police & Crime Commissioner for Sussex

22. Internal Audit Reports & Management Actions

  • Internal Audit Reports Issued
  • Internal Audit Agreed Management Actions Progress Report 

23. IT Strategy Update Paper  

24. Date of next meeting: 9:30 26 March 2025

24 September 2024

Agenda

PART ONE (Public Section)

1. Apologies for Absence

2. Urgent Matters

3. Personal Interests

4. Minutes of the Last Meeting of the Committee held on 19 June 2024 and Action Log

5. Report from other External Bodies

6. Internal Audit Progress Cover Report

7. Annual Governance Statement Update Report/highlight any changes since draft that was published on 31 May 2024

8. External Audit Update

9. Treasury Management Quarter 1 2024/25 Monitoring Report 

10. Health & Safety Report to the Assault Working Group Cover Report

11. Response to the Joint Audit Committee Annual Report 2023/24 

12. Report on Debts Approved for Write-off including Debts that Exceed 120 Days

13. Forward Work Programme

14. Exclusion of the Public and Press

 

PART 2 (Private Section)

15. Any exempt items considered urgent by the Chair

16. Exempt Minutes of the Last Meeting of the Committee held on 19 June 2024 and Exempt Action Log

17. Oral Update from;

  • Chief Constable
  • Chief Executive & Monitoring Officer 

18. Risk Management Reports

  • Strategic Overview of Sussex Police's Risks and issues
  • Police & Crime Commissioner for Sussex

19. Internal Audit Reports & Management Actions

  • Internal Audit Reports Issued
  • Internal Audit Agreed Management Actions Progress Report 

20. IT Risk and Cyber Security Presentation 

21. New Digital Capabilities App Demonstration 

22. Date of next meeting: 9:30 Thursday 5 December 2024

19 June 2024

Agenda

PART ONE (public section)

1. Apologies for Absence

2. Urgent Matters

3. Personal Interests

4. Minutes of the Last Meeting of the Committee held on 6 March 2024 and Action Log

5. Report from other External Bodies

6. Internal Audit Progress Cover Report

  • Internal Audit Annual Opinion (Oral Update)

7. External Audit Update 

8. Annual Governance Statement Update Report

9. Treasury Management Annual Report 2023/24

10. Statement of Accounts 2023/24 (subject to audit) Cover Report

11. Joint Transport Strategic Plan - The Future of JTS considering Value for Money Cover Report

12. Joint Audit Committee Annual Report to Police & Crime Commissioner and Chief Constable

13. Information Management Update Report

14. Election of Chairperson (Oral Update)

15. Forward Work Programme

16. Exclusion of the public and press

PART 2 (Private Section)

Any Exempt Items considered Urgent by the Chair

Exempt Minutes of the Last Meeting of the Committee held on 6 March 2024 and Exempt Action Log

Oral Update from Chief Constable and Chief Executive & Monitoring Officer

Annual Update Report from People Services

Risk Management Reports

  • Sussex Police (with a Strategic Overview of Sussex Police's Risk and Issues)
  • Police & Crime Commissioner
  • Risk Policy Bi-Annual Review
  • Annual Risk Assurance Mapping Report

Internal Audit Reports & Management Actions

  • Internal Audit Reports Issued
  • Internal Audit Agreed Management Actions Progress Report

Internal Audit Annual Report and Opinion 2023/34 Cover Report

  • Internal Audit Annual Report and Opinion 2023/34

Update Report on HMICFRS Report on Digital Forensics (Oral Update)

Date of next meeting 09:30 Tuesday 24 September 2024

 

6th March 2024

Agenda

Part One (public section)

1. Apologies for Absence

2. Urgent Matters

3. Personal Interests

4. Minutes of the Last Meeting of the Committee held on 13 December 2023 and Action Log

  • IFRS 16 Statement of Confidence in response to action 037/2022-23 (to be uploaded soon)

5. Report from other External Bodies

6. Information Management Annual Report

7a. Internal Audit Progress Cover Report

7b. Internal Audit Charter and Internal Audit Strategy and Risk Based Plan 2024/25

8. Annual Governance Statement Update Report

9. Annual Review of Policies and Procedures 2024/25 Report

10a. External Audit Value for Money Interim Report 2022/23

10b. Update on Audit Matters (oral update)

11. Consultations on Measures to Address Local Audit Delays

12. Treasury Management Quarter 3 2023/24 Report

13. Treasury Management Strategy Statement and Capital Strategy Cover Report 2024/25

14. Update on Preparation of Statement of Accounts

15. Joint Audit Committee Terms of Reference Annual Review Cover Report

16. Debt for Approved Write Off Report

17. Heat Map Change Update Report 

18. Forward Work Programme

19. Exclusion of the Public and Press

 

Part Two (private section)

20. Any exempt items considered urgent by the Chair

21. Exempt Minutes of the Last Meeting of the Committee held on 13 December 2023 and Exempt Action Log

22a. Oral Update from Chief Constable

22b. Oral Update from Chief Executive Officer

23. IT Annual Report

24. Anti-Corruption Unit Strategic Assessment Annual Report

  • Professional Standards Department Southern Internal Audit Inspection JAC Letter

25. Right Care Right Person Update

26. Risk Management Report

  • OSPCC Risk Register February 2024

27. Internal Audit Reports & Management Action

27a. Appendix C IT Audit Strategy and Risk Based Plan 2024/25

27b Internal Audit Reports Issued

27c. Internal Audit Recommendation Progress Report

 

13 December 2023

Agenda

Part One

1 Apologies for Absence

2 Urgent Matters

3 Personal Interests

4 Minutes of the Meeting of the Committee held on 26 September 2023 and Action Log

5 Reports from other External Bodies

6 Progress Report on the 43 HMICFRS Recommendations - Vetting, Misconduct and Misogyny

7 Internal Audit Update Report 2023/24

8 Annual Governance Statement Update Report

9 Review of the Gifts & Hospitality for the OSPCC and Sussex Police

10 External Audit Value for Money Update (Oral Update)

11 Treasury Management Quarter 2 2023-24 - Monitoring Report

12 Equality, Diversity & Inclusion Annual Report

13 Health & Safety Annual Executive Summary Report

14 Recruitment and Retention Executive Summary Report

15 Digital Forensics HMICFRS Update Report

16 Heat Map Update (Oral Update)

17 Forward Work Programme

18 Exclusion of the Public and Press

 

Part Two

19 Any Exempt Items considered Urgent by the Chairperson

20 Exempt Minutes of the last Meeting of the Committee held on 26 September 2023 and Exempt Action Log

21 Oral Update from;

  • Chief Constable
  • Chief Executive & Monitoring Officer

22 Update Report on IT Legacy Programme 

23 Update on Strategy to Develop Training for Staff on Digital Policing

24 Risk Management Report

  • Appendix 2 OSPCC Risk Register

25 Internal Audit Reports & Management Actions

a) Internal Audit Reports Issued;

b) Internal Audit Recommendation Progress Report

26 September 2023

Agenda

Part One

1 Apologies for Absence

2 Urgent Matters

3 Personal Interests

4 Minutes of the Meeting of the Committee held on 14 June 2023 and Action Log

5 Reports from other External Bodies

6 Internal Audit Progress Report 2023/24

7 Annual Governance Statement Update

8 Response to Joint Audit Committee Annual Report 2022/23;

9 External Audit Oral Update

10 Treasury Management Quarter 1 2023-24 - Monitoring Report

11 Report on Debts Approved for Write-Off

12 Forward Work Programme

 

13 Exclusion of the Public and Press

 

Part Two

14 Any Exempt Items considered Urgent by the Chairperson

15 Exempt Minutes of the last Meeting of the Committee held on 14 June 2023 and Exempt Action Log

16 Oral Update from;

  • Chief Constable
  • Chief Executive & Monitoring Officer

17 Annual IT Report on Cyber Security and Risk

18 Risk Management Report

19 Internal Audit Reports & Management Actions

  • Internal Audit Reports Issued
  • Internal Audit Recommendation Progress Report
  • Strategy Paper

 

14 June 2023

Agenda

Part One

1 Apologies for Absence

2 Urgent Matters

3 Personal Interests

4 Minutes of the Meeting of the Committee held on 14 March 2023 and Action Log

5 Reports from other External Bodies

6 Internal Audit Progress Report 2022/23 and Q1 2023/24;

7 Progress Report on the Preparation of the Annual Governance Statements 2022-23;

8 Joint Audit Committee Annual Report 2022/23 and;

9 Draft Statement of Accounts for;

10 External Audit Overview Plan 2023/24

11 Treasury Management Annual Report

12 Assaults Working Group Update

13 Recruitment Update Cover Report;

14 Election of Chairperson

15 Forward Work Programme

16 Exclusion of the Public and Press

 

Part Two

17 Any Exempt Items considered Urgent by the Chairperson

18 Exempt Minutes of the last Meeting f the Committee held on 14 March 2023 and Exempt Action Log

19a Oral Update from Deputy Chief Constable

19b Oral Update from Chief Executive & Monitoring Officer

20 Oral Update Report on the HMICFRS report into Digital Forensics

21a Risk Management Report

21b Annual Risk Assurance Mapping

22a Annual Internal Audit Report and Opinion

22b Internal Audit Reports Issued

22c Internal Audit Recommendation Progress Report

 

 

14 March 2023

Agenda 

Part 1

1 Apologies for Absence

2 Urgent Matters

3 Personal Interests

4 Minutes of the Meeting of the Committee held on 15 December 2022 and Action Log

5 Reports from other External Bodies

6 Annual Review of Polices

7 Information Management Annual Report 

8 Joint Audit Committee Terms of Reference Annual Review

9 Treasury Management Strategy Statement 2023/24

10 Update on Change for the 2022/23 Annual Accounts

11 Report on Debts Approved for Write-off

12 Progress Report on the preparation of the Annual Governance Statements 2022/23

13 External Auditor Annual Report 2021/22

14a Internal Audit Update Report and Internal Audit Progress Report (March 2023)

14b Internal Audit Charter and Internal Audit Plan 2023/24 

15 Forward Work Plan Review

16 Exclusion of the Public and Press

PART 2

17 Any Exempt Items Considered Urgent

18 Exempt Minutes of the Last Meeting of the Committee held on 15 December 2022 and Action Log

19 Oral update From;

  • a) the Chief Constable
  • b) the Chief Executive & Monitoring Officer

20 Counter-Fraud Update from Professional Standards Department  

21 IT Update report

22 Risk management Report

23 Internal Audit Reports and Management Actions 

a) Reports Issued

b) Internal Audit Agreed Actions Report

24 Date of the next meeting 09:30 Wednesday 14 June 2023

 

15 December 2022

Agenda 

Part 1

1 Apologies for Absence

2 Urgent Matters

3 Personal Interests

4 Minutes of the Meeting of the Committee held on 29 September 2022 and Action Log

5 Reports from other External Bodies

6 Equality, Diversity & Inclusion Summary Paper Cover report and Equality, Diversity & Inclusion Summary Paper

7 Health and Safety Update Cover Report and Health and Safety Update Report

8 Review of Gifts & Hospitality for the OSPCC and Sussex Police

9 Treasury Management Mid-year Report 2022-23

10 Internal Audit Update Report 2022-23

11 Annual Governance Statements Update Report

12 Appointment of External Auditor Services from April 2023

13 Forward Work Plan Review

14 Exclusion of the Public and Press

PART 2

15 Any Exempt Items Considered Urgent

16 Exempt Minutes of the Last Meeting of the Committee held on 29 September 2022 and Action Log

17 Oral update From;

  • a) the Chief Constable
  • b) the Chief Executive & Monitoring Officer

18a Risk Management Report

18b Risk Management Strategy and Policy Executive Summary

19 Internal Audit Reports & Management Actions

20 Date of the next meeting 09:30 Wednesday 14 March 2023

 

 

 

29 September 2022

Agenda

Part 2

1 Apologies for absence

2 Urgent matter

3 Personal interests

4 Exclusions of the Press and Public

5 Any Exempt Items Considered Urgent 

6 Exempt Minutes of the Last Meeting of the Committee held on 9 June 2022 and Exempt Action Log

7a  Update from Deputy Chief Constable - Oral Update 

7b Update from Chief Executive & Monitoring Officer - Oral Update

8 Risk Management Report

   Appendix A Force Top Strategic Risks

   Appendix B OSPCC Risk Register

9 Internal Audit Reports & Management Actions 

   a) Reports Issued 

   b) Progress with Agreed Actions

10 IT Risk and Delivery Update - Oral Update

Part 1 

 

11 Minutes of the Last Meeting of the Committee held on 9 June 2022 and Action Log

12 External Auditors Audit Results Report for the year ended 31 March 2022 including Request of Letters of Representation and Value for Money Conclusions 

13 Letters of Representation 

14 Annual Governance Statements 2021-22

 a) Police & Crime Commissioner

 b) Chief Constable

 Appendix A OSPCC Annual Governance Statement Action Plan 

 Appendix B Sussex Police Annual Governance Statement Action Plan

15 Statement of Accounts 2021-22 - to follow

 a) Police & Crime Commissioner

 b) Chief Constable

16 Response to the Annual Joint Audit Committee Member's Report 

 a) From the Police & Crime Commissioner

 b) From the Chief Constable 

17 Reports from other External Bodies

18 Internal Audit Update

     Appendix A Internal Audit Progress Report September 2022

19 Forward Work Programme Review

 

20 Date of the next meeting 09:30 Thursday 15 December 2022

9 June 2022

Agenda

Part 1 

1 Apologies for absence

2 Urgent matter

3 Personal interests

4 Minutes of the Last Meeting of the Committee held on 15 March 2022 and action log

5 External Audit Update 

    a) Cover Report and Annual Report 2020/21

    b) Cover Report and Audit Plan 2021/22

6 Joint Audit Committee Member's Annual Report

     Appendix 1

7 Internal Audit Progress Report

   Appendix A

8 Annual Governance Statements Update Report

   Appendix A OSPCC

   Appendix B Sussex Police

9 Treasury Management Annual Report 2021-2022

10 Statements of Accounts - Oral Update

11 Executive Summary and Recruitment Update Report

   a) Appendix A - Ethnicity and Sex Representations Report 

12 Forward Work Programme Review

13 Election of Chair 

14 Exclusions of the Public and Press

Part 2

15 Any Exempt Items Considered Urgent by the Press

16 Exempt Minutes of the Last Meeting of the Committee held on 15 March 2022 and Action Log

17 Reports from other External Bodies

18a Update from Deputy Chief Constable - Oral Update 

18b Update from Chief Executive & Monitoring Officer - Oral Update

19 Risk Management Cover Report and Risk Management Report

   Appendix A Force Top Strategic Risks

   Appendix B OSPCC Risk Register

20 Counter Fraud Update from Professional Standards Department

21 Internal Audit Reports & Management Actions

   a) Reports Issued

   b) Internal Audit Annual Opinion

   c) Progress with Agreed Actions

22 Updated Report on Tolerance Level of Risks within the Force (Ex07/2021)

23 Date of the next meeting 09:30 Wednesday 14 September 2022

15 March 2022

Agenda

Part 1 

1 Apologies for absence

2 Urgent matter

3 Personal interests

4 Minutes of the Last Meeting of the Committee held on 14 December 2021 and action log

 

Part 2

5 Exclusion of the public and press

6 Any exempt items considered urgent by the Chairman

7 Exempt Minutes of the Last Meeting of the Committee held on 14 December 2021 and action log

8 Update;

a) Chief Constable

b) Chief Executive & Monitoring Officer

9 Risk Management Report

10 Internal Audit Reports & Management Actions

a) Reports Issued

b) Progress with Agreed Actions

11 Professional Standards Department report on Anti-Corruption Unit (ACU) Strategic Assessment (2021)

12 IT Update

 

Part 1

 

13 Reports from other External Bodies

14 Annual Report- Information Management

15 Treasury Management Strategy 2022/23 incorporating the Capital Strategy

a) Appendix A Sussex PCC 2022-23

b) Appendix B Sussex Police 2022-23

16 External Audit

a) Oral Audit Update including planning for 2021-22 audit

17 Internal Audit

a) Internal Audit Progress Report

            Appendix A Internal Audit Progress Report  

b) Internal Audit Charter and internal Audit Plan 2022-23

            Appendix A Internal Audit Charter 2022/23

            Appendix B Internal Audit Plan 2022/23 to 2024-25

            Appendix C Sussex / Surrey Police  Collaboration Internal Audit Protocol

18 Progress Report on the Preparation of the Annual Governance Statements 2021-22   

           Appendix A ASG OSPCC Action Plan Update

           Appendix B AGS Force Action Plan Update

19 Reports on Debts Approved for Write-off

20 Annual Review of Policies & Procedures

            Chief Constable Scheme of Delegation

            Code of Corporate Governance  

            Commentary of Changes to Contract Standing Orders 2022

            Contract Standing Orders

            Financial Regulations 2022

            Memorandum of Understanding 

            Memorandum of Understanding Schedule

            Scheme of Delegation 

21 Update on Changes for the 2021/22 Annual Accounts

22 Annual Review of the Joint Audit Committee Terms of Reference

             Appendix A Procedural Arrangements March 2022

             Appendix B Terms of Reference approved March 2022 unchanged from March 2021

23 Forward Work Plan

24 Date of the next meeting 09:30 Friday 9 June 2022

 

14 December 2021

Agenda 

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal Interests

4. Minutes of the Meeting of the Committee held on 28 September 2021 and Action Log

PART 2

5. Exclusion of the public and press

6. Any Exempt Items Considered Urgent by the Chairman

7. Exempt Minutes of the Last Meeting of the Committee held on 28 September 2021 and Action Log

8. Update from;

a) Chief Constable / Deputy Chief

b) Chief Executive & Monitoring Officer

9. Risk Management Report

10. Internal Audit Reports & Management Actions

a) Reports Issued

b) Progress with Agreed Actions

11. Enterprise Resource Planning  - Update on the ERP Programme

 PART 1

12. Reports from other External Bodies

13. Equality & Diversity Update

14. Executive Summary Cover for Health & Safety Update 

a) Appendix 1 H&S Stats Q3

b) Appendix 2 H&S Stats Q4

c) Appendix 3 H&S Stats Q1

d) Appendix 4 Report Update to Safety Management System

e) Appendix 4.1 H&S Policy

f) Appendix 4.2 Seven Safety Expectations

g) Appendix 4.3 SOP 2 Supporting Risk Owners

h) Appendix 5 Detailed Safety Review

i) Appendix 6 EXEMPT 

15. Gifts, Hospitality & Expenses Annual Report

16. Treasury Management Mid-Year Report

17. External Audit -Annual Audit Oral Update

18. Internal Audit - Progress Report

19. Annual Governance Statements - Summary Report

a) Appendix A - AGS Action Plan

b) Appendix - Force Action Plan

20. Procurement of External Auditor Services from 2023/24

a) Appendix PCC for Sussex Invitation 

21. Forward Work Plan

 

 

28 September 2021

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the Last Meeting of the Committee held on 15 September 2021 and Action Log

5. External Auditors Audit Results Report for the Year Ended 31 March 2021 and Letters of Representation 

6. Annual Governance Statements 2020-21
a) Police & Crime Commissioner
b) Chief Constable 

7. Statement of Accounts 2020-21 
a) Police & Crime Commissioner
b) Chief Constable

8. Exclusion of the public and press

PART 2

9. Any exempt items considered urgent by the Chairman

10. Exempt Minutes of the Last Meeting of the Committee held on 28 September 2021 and action log

11. Equip Lessons Learnt Report

12. Date of the next meeting - 14 December 2021

15 September 2021

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Exclusion of the public and press

PART 2

5. Any exempt items considered urgent by the Chairman

6. Exempt Minutes of the Last Meeting of the Committee held on 18 June and action log

7a. Update from the Chief Constable

7b. Update from the Chief Executive & Monitoring Officer

8. Risk Management Report | Sussex Police | OSPCC |

9. Enterprise Resource Planning - Update on the ERP/Equip programme

10. Internal Audit Reports & Management Actions

10a. Reports Issued

10.b Progress with Agreed Actions

11. Report on Activities Including a Counter-Fraud Comparison with Other Forces

12. IT Report on the Approach to Cyber Security and Cyber Essentials and the Progress in Completing the NCSC 10 Steps of Security

PART 1

13. Minutes of the last meetings held on 18 June 2021 | 5 August 2021  | Action Log 

14. Report from other External Bodies

15. Response to the Annual Joint Audit Committee Report
15a) From the Police & Crime Commissioner
15 b) From the Chief Constable

16. Internal Audit - Internal Audit Update Report | Appendix

17. Annual Governance Statements Update | OSPCC action plan| Sussex Police action plan

18. Statements of Accounts - oral update

19. Forward Work Plan

20. Date of the next meeting - - 28 September 2021

5 August 2021

Agenda

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Internal Audit Annual Audit and Opinion 2020-21 | Cover report | Appendix

5. Date of next meeting

18 June 2021

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the Last Meeting of the Committee held on 16 March 2021 and Action Logs

5. Reports from other External Bodies

6. Joint Audit Committee Member's Annual Report

7. Exclusion of the public and press

PART 2

8. Any exempt items considered urgent by the Chairman

9. Exempt Minutes of the Last Meeting of the Committee held on 16 March 2021 and action log

10a. Update from the Chief Constable

10b. Update from the Chief Executive & Monitoring Officer

11. Risk Management Report | Sussex Police | OSPCC | Risk Assurance Mapping

12. Enterprise Resource Planning - Update on the ERP/Equip programme

13. Internal Audit Reports & Management Actions

13a. Reports Issued

13.b Progress with Agreed Actions

14. Forensic Collision Investigation Unit Attraction and Retention Payments

PART 1

15. Counter Fraud Update from PSD

16. New Joint Risk Management System

17. Collaboration Review - to follow

18. External Audit - Audit Plan

19. Internal Audit

19a. Update Report 2019-20

19b. Annual Audit Opinion Update

20. Annual Governance Statements | OSPCC draft AGS | OSPCC action plan| Sussex Police draft AGS | Sussex Police action plan

21. Treasury Management Annual Report 2020-21

22. Statements of Accounts - update

23. Forward Work Plan

24. Election of the Chair

25. Date of the next meeting

 

16 March 2021

Agenda

1            Apologies for absence

2            Urgent matters

3            Personal interests 

4            Minutes of the Last Meeting of the Committee held on 15 December                      2020 and action logs

5            Reports from other External Bodies

6            Collaboration Update (Verbal update)

7            Annual report – Information Management

8            Annual report – Health & Safety | Stats Q1 | Stats Q2

9            Exclusion of the public and press

                                               PART 2

10          Any exempt items considered urgent by the Chairman

11          Exempt Minutes of the Last Meeting of the Committee held on 11 December 2019 and action log

12          Annual Report – Health & Safety exempt report appendix

13          Update;

              a) Chief Constable/Deputy Chief Constable

              b) Update from Chief Executive & Monitoring Officer 

14          Risk Management Report

15          Internal Audit Reports & Management Actions

              a) Reports Issued

              b) Progress with Agreed Actions

16          Enterprise Resource Planning -Update on the ERP/Equip programme

                                            PART 1

17          IT Update Report

18          Treasury Management Strategy 2021/22 incorporating the Capital Strategy| Appendix A | Capital Strategy Appendix B

19          External Audit –

              a) Annual Audit Letter | Appendix A

              b) Audit Update (Verbal report)

20          Internal Audit

              a) Progress report | Appendix A

              b) Draft Internal Audit Plan 2021/22 | Appendix A | Appendix B | Appendix C

21          Annual Governance Statements – Update report | Appendix A | Appendix B | Appendix C | Appendix D

22          Debts for write-off

23          Annual Review of Policies & Procedures | Appendix A | Appendix B OSPCC | Appendix B CC | Appendix C  | Appendix C Schedule | Appendix D 

24          Update on preparation of Statement of Accounts 2021

25          Annual review of the joint Audit Committee Terms of Reference | Terms of Reference

26          Forward Work Plan

27          Date of the next meeting – 09:30 Friday 18 June 2021

15 December 2020

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the Last Meeting of the Committee held on 26 November 2020 and Action Log

5. Chief Constable's Priorities

6. Reports from other External Bodies

7. Exclusion of the public and press

PART 2

8. Any exempt items considered urgent by the Chairman

9. Exempt Minutes of the Last Meeting of the Committee held on 26 November 2020 and Action Log

10. Update from

(a) Chief Constable - including Organisational Learning Board (OLB) report

(b) Chief Executive & Monitoring Officer

11. Risk Management Report | Appendix A | Appendix B

12. Internal Audit Reports and Management Actions

(a) Reports Issued

(b) Progress with Agreed Actions

13. Enterprise Resource Planning - Update on ERP/Equip programme

PART 1

14. Equality & Diversity - Annual Report | Appendix A | Appendix C | Appendix D

15. Health & Safety - Annual Report | Q1 | Q2 | Assault Data |  

16. Gifts, Hospitality & Expenses - Annual Report, Police & Crime Commissioner and Chief Constable

17. Procurement - Social Value

18. External Audit - Annual Audit update

19. Internal Audit -

(a) Progress Report, including External Quality Assessment report | Appendix A

(b) Internal Audit strategy and plan 2021/22, including Internal Audit Charter & Surrey Police / Sussex Police Collaboration – Internal Audit protocol

20. Annual Governance Statements - summary report | Sussex Police | OSPCC

21. Mid-Year Treasury Management report

22. Forward Work Plan

23. Date of next meeting - 16 March 2021

26 November 2020

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the Last Meeting of the Committee held on22 September 2020 and Action Logs

5. Exclusion of the public and press

PART 2

6. Any exempt items considered urgent by the Chairman

7. Exempt Minutes of the Last Meeting of the Committee held on 22 September 2020 and Action Logs

PART 1

8. External Auditors Audit Results Report for the year ended 31 March 2020 | Audit Report (Including Letters of Representation)| Request for letter of Representation | Letter of Representation

9. Annual Governance Statements 2019-2020 | Appendix A - Police & Crime Commissioner | Appendix B - Chief Constable

10. Statements of Accounts 2019-2020 | Appendix A - Police & Crime Commissioner & Group | Appendix B - Chief Constable

11. Date of the next meeting - 09:30 Tuesday 15 December 2020

22 September 2020

Joint Audit Committee Meeting 22 September 2020

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Appointment of Chair

5. Minutes of the Last Meeting of the Committee held on 10 June 2020 and Action logs

6. Diversity - Maintaining Community Confidence following the death of George Floyd - Equality and Diversity Summary paper

7. Reports from other External Bodies

8. Response to the Annual Joint Audit Committee Member's report | Police & Crime Commissioner |Chief Constable

9. External Audit - Annual Audit Update 2019-20

10. Internal Audit Update Report 2019-20 including Annual Internal Audit Opinion| Appendix A

  1. the Progress report cover paper
  2. the Internal Audit progress report

11. Annual Governance Statements - summary report

12. Financial Arrangements - Report on Contract Waivers & Breaches |Appendix A | Appendix B

13. Statement of Accounts

14a. Treasury Management Annual Report

14b. Update to the 2020/21 Treasury Management Strategy Statement |Appendix A

15. Exclusion of the public and press

PART 2

16. Any exempt items considered urgent by the Chairman

17. Exempt Minutes of the Last Meeting of the Committee held on 10 June 2020 and action log

18. Update from Chief Executive & Monitoring Officer and the Chief Constable/Deputy Chief Constable

19. Risk Management - 

a) Assurance Mapping

b) Risk Management Report

20. Internal Audit Reports & Management Actions

a) Reports Issued

b) Progress with Agreed Actions

c) The impacts of COVID on the Internal Audit Plan

21. Enterprise Resource Planning - Update on the ERP/Equip programme

PART 1

22. OSPCC Risk Management Strategy | Appendix A

23. Forward Work Plan

24. Date of the next meeting - 09:30 Tuesday 15 December 2020 

10 June 2020

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the Last Meeting of the Committee held on 18 March 2020 and Action Log

5. Reports from other External Bodies

6. Joint Audit Committee Member's Annual Report

7. Exclusion of the public and press

PART 2

8. Any exempt items considered urgent by the Chairman

9. Exempt Minutes of the Last Meeting of the Committee held on 18 March 2020

10. Update from Chief Executive & Monitoring Officer and the Chief Constable/Deputy Chief Constable

11. Risk Management Report

12. Internal Audit Reports & Management Actions

      a) Reports Issued

      b) Progress with Agreed Actions

13. Enterprise Resource Planning - update on the ERP/Equip programme

PART 1

14. Counter Fraud Update from PSD

15. External Audit

      a) Audit Plan - Addendum COVID19

16. Internal Audit Update Report 2019-20 including Annual Internal Audit Opinion| report

17. Annual Governance Statements 2019-20 | Sussex Police | OSPCC

18. Financial Arrangements

      a) Report on Debts Approved for Write-Off

      b) Report on Contract Waivers & Breaches | Appendix A | Appendix B

      c) Procurement - Implications  on Procurement and Contract Standing orders Resulting  from COVID-19 | Briefing Paper

19. Statement of Accounts

20. Forward Work Plan

21. The role of the Police & Crime Commissioner in response to the COVID-19 pandemic | Report

22. Date of the next meeting - 09:30 Thursday 30 July 2020

 

 

18 March 2020

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the last meeting of the Committee held on 11 December 2019 and action log

5. Reports from Other External Bodies

6. Collaboration Update - oral report

7. Exclusion of the public and press

PART 2

8. Any exempt items considered urgent by the Chairman

9. Exempt minutes of the last meeting of the Committee held on 11 December 2019 and action log

10. Update from the Chief Executive & Monitoring Officer and the Chief Constable/Deputy Chief Constable

11. Risk Management Report

12. Internal Audit Reports & Management Actions;

a) Reports Issued

b) Progress with Agreed Actions

13. Enterprise Resource Planning - Update on the ERP/Equip programme

14. IT Update Report;

a) Pentangle Key Components - portfolio update

b) Foundation IT (FIT) - portfolio update

PART 1

15. Treasury Management Strategy 2020/21 incorporating the Capital Strategy | Appendix A | Appendix B

16. External Audit - Audit Plan

17a. Internal Audit Charter & Internal Audit Plan 2020/21 | Appendix A | Appendix B

17b. Internal Audit Update Report 2019/20 | Appendix A

18. Progress Report on the Annual Governance Statements 2019/20 | Force |  PCC |

19. Annual Review of Policies and Procedures 

20. Update on the Changes for the 2019/20 Annual Accounts 

21. Mandatory Training - Completion Rates, Risks & Mitigation | Appendix A 

22.  Forward Work Plan

23. Date of the next meeting

11 December 2019

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the Last Meeting of the Committee held on 30 September 2019 and action logs

5. Transformation Strategy 18/22 Update - oral update

6. External Audit - Audit Committee Briefing

7. Annual Governance Statement - Update Report | PCC | Force | Timeline

8. Health & Safety Annual Report| Appendix 1 | Appendix 2 | Appendix 3 | Appendix 4 | Appendix 5

9. Internal Audit Progress Report Executive Summary | Report

10. Treasury Management Green Investment options Executive Summary | Report

11. Equalities and Diversity Strategy Update Annual Report | Appendix A |Appendix B | Appendix C | Appendix D

12. Reports from other External Bodies

13. ICT Assurance Map - oral report

14. Gifts & Hospitality (PCC & CC) Report

15. Streamlining the Statement of Accounts - paper to follow

16. Exclusion of the public and press

PART 2

17. Any exempt items considered urgent by the Chairman

18. Exempt Minutes of the Last Meeting of the Committee

19. Annual Report from Head of Information Management

20. Enterprise Resource Planning - Update on the ERP/Equip programme

21. Risk Management Report

22. Internal Audit Recommendations;

a) Reports Completed

b) Recommendations

PART 1

24. Forward Work Plan

25. Date of the next meeting

 

30 September 2019

Agenda

PART 1

1. Apologies for absence

2. Urgent matters

3. Personal interests

4. Minutes of the Last Meeting of the Committee held on 29 July 2019 and action logs

5. External Audit - Annual Audit Letter 2018/19

6. Annual Governance Statement - Update report. Appendix A OSPCC| Appendix B Sussex Police

7. Update on Completion of Mandatory Training

8. Internal Audit -

                        (a) (Cover Report) | Progress Report

                        (b) MKI Insight System & Management Actions

9. Financial Arrangements - Report on Debts Approved for Write-Off

10. Reports from other External Bodies

11. Treasury Management Mid-Year Performance Report

12. Review of Terms of Reference | Terms of Reference | CIPFA Comparison | July 2019 draft

13. Future JAC Reporting Style

PART 2

14. Exclusion of the public and press

15. Any exempt items considered urgent by the Chairman 

16. Exempt Minutes of the Last Meeting of the Committee held on 29 July 2019 and action log

17. Enterprise Resource Planning - Update on the ERP/Equip programme 

18. Risk Management Report

19. Internal Audit -

                            (a) Reports Issued

                            (b) Recommendations

20. Financial Arrangements -

                            (a) Report on Contract Waivers

                            (b) Report on Assurances from Procurement Board

21. Updates from Chief Executive & Monitoring Officer and the Deputy Chief Constable

PART 1

22. Forward Work Plan

23. Date of the next meeting - 09:30 Wednesday 11 December 2019

 

29 July 2019

Agenda

PART I

1. Apologies for absence

2. Urgent Matters

Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests

Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Minutes of the Last Meeting of the Committee held on 17 June 2019 and action log

5. Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee - External Auditors Audit Results Report for the year ended 31 March 2019 (including letters of representation)

6. Annual Internal Audit Report and Opinion 2018-19, report by Chief Internal Auditor Appendix

7. Annual Governance Statements 2018-19, report by Chief Finance Officer and Executive Director of Commercial & Financial Services (appendix A PCC) (appendix B CC)

8. Statements of Accounts 2018-19, report by Chief Finance Officer and Executive Director of Commercial & Financial Services, report by Chief Finance Officer and    Executive Director of Commercial & Financial Services (circulated to members’   separately and available online on www.sussex-pcc.gov.uk – to follow)

9.Treasury Management Annual report 2018-19, report by Chief Finance Officer

10. Response to JAC Annual Report 2019

(a) Written response from the Police & Crime Commissioner(PCC)

(b) Written response from the Chief Constable (CC)

11. Terms of Reference Review, report by Chief Executive & Monitoring Officer (appendix A CIPFA comparison) (appendix B Comments) submitted by JAC

12. Exclusion of the public and press -

To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.

PART II

13. Any exempt items considered urgent by the Chairman

14. Exempt Minutes of the Last Meeting of the Committee held on 17 June2019 and action log

15. Equip Update from previous meting

(a) Response from PCC and CC on JAC recommendations - report by Chief Finance Officer and Executive Director of Commercial & Financial Services (TO FOLLOW)

(b) Response to the latest Grant Thornton report - report by Senior Responsible Officer ERP Portfolio ERP 

(C) Progress on commercial/advisory review - – report by Executive Director of Commercial & Financial Services (ORAL UPDATE)

PART I

Appointment of Chair

17 June 2019

AGENDA
1. Apologies for absence

2. Urgent matters

Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Minutes of the Last Meeting of the Committee held on 17 March 2019 and Action Log.

EXEMPT

5. Exclusion of the public and press

To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.

6. Any exempt items considered urgent by the Chair

7. Exempt Minutes of the Last Meeting of the Committee held on 17 March 2019 and Action Log.

8. EQUIP

(a) Report to the Police & Crime Commissioner for Sussex on the Surrey, Sussex and Thames Valley Tri Force ERP (Equip) Project and Responses. 

(b) ERP/EQUIP Update

(C) EQUIP Governance and the role of JAC                                                 

9. Risk Management

10.

a) Internal Audit Reports Issued                                                       

b) Internal Audit Recommendations

11. Update from the Chief Executive & Monitoring Officer and Deputy Chief Constable

NON EXEMPT

12. Joint Audit Committee Annual Report 2018-19 - report by the JAC Chair

13. Plans to Utilise the Apprenticeship Levy by Sussex Police - report by the Director of People Services

14a. Police Sector Audit Committee Briefing |Appendix

14b. Annual Audit Fee Letter for PCC and CC

14c. Progress Report of 2018/19 Audit - to follow.

15a. Internal Audit Update Report 2018/19-2019/20 | Appendix  

15b.  Updated Internal Audit Plan & Charter 2019/20 | Appendix |Appendix

15c. Internal Audit Joint Working Agreement  | Appendix

16. Update on the 2018/19 Annual Statement of Accounts

17a. Report on Debts Approved for Write-Off (Oral update)

17b.  Report on Contract Waivers & Breaches 

18. Report from Other External Bodies - report by Deputy Chief Constable

19. Annual Governance Statements 2018/19 Force AGS | OSPCC AGS

20. Annual Review of Policies and Procedures - Decision Making Framework

Appendix 1

Appendix 2

Appendix 3

21. Forward Work Programme - report by the Chief Executive & Monitoring Officer

22. Date of the next meeting - 29 July 2019

21 March 2019

AGENDA
1. Apologies for absence

2. Urgent matters

Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Minutes of the Last Meeting of the Committee held on 3 December 2018 and Action Log.

EXEMPT

5. Exclusion of the public and press

To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.


6. Any exempt items considered urgent by the Chair

7. Exempt Minutes of the Last Meeting of the Committee held on 3 December 2018 and Action Log.

8. ERP (Equip) Update                                                                                                          (a) ERP (Equip) Governance and the Role of JAC                                                                    (b) Management Responses                                                 

9. Risk Management

10. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer and Deputy Chief Constable

NON EXEMPT

11. Counter Fraud Strategy - Action and Resources - report by the Deputy Chief Constable

12. Collaboration Update - report by the Deputy Chief Constable (to follow)

13. ICT Assurance Map and Update from the Chief Information Officer - verbal report by the Joint Chief Information Officer

14. Annual Review of Policies and Procedures  | Code of Corporate Governance| Scheme of Delegation | Memorandum of Understanding and Schedule | Financial Regulations | Contract Standing Orders - report by the Chief Executive & Monitoring Officer, Executive Director for Commercial & Financial Services, Chief Finance Officer

15a. External Audit 2018/19 Audit Plan for the PCC and CC| Appendix – report by the Associate Partner, Ernst & Young                                                                                                         15b. Police Sector Audit Committee Briefing |Appendix

16a. Internal Audit Update Report 2018-19 | Appendix                                                          16b. Draft Internal Audit Plan & Charter | Appendix A | Appendix B | Appendix C | Appendix D - report by Chief Internal Auditor

17. Treasury Management Strategy Statement 2019/20  Appendix A | Appendix B     - report by the Chief Finance Officer       

18. Update on Changes for the 2018/19 Accounts - report by Executive Director for Commercial & Financial Services

19. Financial Arrangements - Report on Debts Approved for Write-Off - report by Executive Director for Commercial & Financial Services

20. Financial Arrangements - Report on Contract Waivers - report by Executive Director for Commercial & Financial Services

21. Report from Other External Bodies - report by Deputy Chief Constable

22. Progress Report on the Preparation of the Annual Governance Statement Updates 2018/19 Force AGS | OSPCC AGS -report by the Chief Finance Officer and Executive Director for Commercial & Financial Services

23. Terms of Reference Review Appendix - report by the Chief Executive & Monitoring Officer

24. Appointment of New Independent Members of the Joint Audit Committee - report by the Chief Executive & Monitoring Officer

25. Forward Work Programme - report by the Chief Executive & Monitoring Officer

26. Date of the next meeting - 17 June 2019

3 December 2018

AGENDA
1. Apologies for absence

2. Urgent matters

Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Minutes and Notes of the Last Meetings of the Committee held on;

Action log

EXEMPT

5. Exclusion of the public and press

To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.


6. Any exempt items considered urgent by the Chair

7. Exempt Minutes of the Last Meeting of the Committee:

(a) 5 June 2018 

(b) 25 September 2018

8. ERP (Equip) Governance and the Role of JAC

9. Risk Management

10. Financial Arrangements - Report on Contract Waivers – report by the Director of Finance 

11. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer and Deputy Chief Constable

NON EXEMPT

12. Health & Safety Update Reports – 1 - 01/11/17 – 28/02/18 & 2 - 01/03/18 – 30/06/18 - report by the Head of Health & Safety 

13. Equality and Diversity Summary Paper - report by the Diversity Manager 

14. Annual Review of Accounting 2018/19 – report by the Executive Director for Commercial and Financial Services and  Chief Finance Officer

15. Police Sector Audit Committee Briefing Cover report | Appendix - report by the Associate Partner, Ernst & Young

16. Internal Audit Progress Report | Appendix – report by the Chief Internal Auditor 

17. Reports from other External Bodies – report by Deputy Chief Constable 

18. Annual Governance Statement – CC | PCC Update report | appendix c - report by the Chief Finance Officer and Director of Finance 

19. Forward Work Programme - report by Chief Executive & Monitoring Officer 

20. Date of the next meeting - 21 March 2019

25 September 2018

AGENDA
1. Apologies for absence

2. Urgent matters

Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Minutes of the Last Meetings of the Committee held on;

(a) 5 June 2018 
(b) 30 July 2018 

Action log

EXEMPT

5. Exclusion of the public and press

To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.


6. Any exempt items considered urgent by the Chairman

7. Exempt Minutes of the Last Meeting of the Committee held on 5 June 2018 

8. Enterprise Resource Planning

(a) Update on the ERP programme – report by the Programme Director 
(b) ERP Gateway Points – report by the Chief Finance Officer & Director of Finance 

9. Risk Management

(a) Risk Management Report – report by Chief Finance Officer and Chief Executive Officer 
(b) BREXIT – impacts on Sussex Police – report by the Director of Finance 

10. Financial Arrangements - Report on Contract Waivers – report by the Director of Finance 

11. South East Regional Integrated Policing (SERIP) Project, Impact Report – a report by the Programme Manager 

12. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer and Deputy Chief Constable

NON EXEMPT


13. Local Policing Programme – Post Implementation Report – report by the Head of Corporate Development Department 

14. Health & Safety Update Reports – 1 - 01/11/17 – 28/02/18 & 2 - 01/03/18 – 30/06/18 - report by the Head of Health & Safety 

15. Update on Completion of Mandatory Training – report by the Assurance Manager 

16. ICT Assurance Processes | Appendix – report by the Chief Finance Officer/Deputy Chief Constable 

17. External Audit - Annual Audit Letter | Appendix - report by the Associate Partner, Ernst & Young

18. Internal Audit Progress Report | Appendix – report by the Chief Internal Auditor 

19. Financial Arrangements - Report on Debts Approved for Write-Off – report by the Director of Finance and Chief Finance Officer 

20. Reports from other External Bodies – report by Deputy Chief Constable 

21. Annual Governance Statement – PCC | CC Update report - report by the Chief Finance Officer and Director of Finance 


22. Treasury Management Mid-Year Performance Report (including ethical investing) – report by the Chief Finance Officer 

23. The Office of Sussex Police & Crime Commissioner Risk Management Strategy  | Appendix – report by the Chief Executive & Monitoring Officer 

24. Forward Work Programme – report by Chief Executive & Monitoring Officer 

25. Review of Internal Audit Provision – report by the Chief Finance Officer 

26. Date of the next meeting

30 July 2018

AGENDA

1. Apologies for absence

2. Urgent matters
Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee - External Auditors Audit Results Report for the year ended 31 March 2018 (including Letters of Representation) 

5. Update Report – report by the Head of Internal Audit on his Annual Opinion 2017/18 (to follow)

6. Annual Governance Statements 2017-18 - report by the Chief Finance Officer and Director of Finance. Appendix a (OSPCC report) Appendix b (Force report)

7. Statement of Accounts 2017-18 – for the CC and PCC - report by Chief Finance Officer and Director of Finance

8. Treasury Management Annual Report – report by Chief Finance Officer, Office of Sussex Police & Crime Commissioner


9. JAC Members Annual Report
(a) Written response from the Police & Crime Commissioner (PCC) – report by the PCC (attached)
(b) Written response from the Chief Constable (CC) – report by the CC (attached)

 

5 June 2018

Agenda

1. Apologies for absence

2. Urgent matters

Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Appointment of Chairman for 2018-19

5. Minutes of the Last Meeting of the Committee held on 20 March 2018 and Action Log 

6. Exclusion of the public and press
That, under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business (items no: 6-10 ) on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

EXEMPT


7. Any exempt items considered urgent by the Chairman

8. Exempt Minutes of the Last Meeting of the Committee held on 20 March 2018 and Exempt Action Log

9. Risk Management – Report by Chief Finance Officer and Chief Executive
Officer

10. Enterprise Resource Planning Update

(a) Update from the Senior Responsible Officer (SRO) 

 
(b) ICT Strategy Interdependencies and Assurances – report by The Deputy Chief Constable and the Director of Finance 

11. Report on Contract Waivers – report by Director of Finance 

12. Update from the Chief Executive & Monitoring Officer and Chief Constable – Oral report by the Chief Executive & Monitoring Officer and Chief Constable

NON EXEMPT

13. Joint Audit Committee Annual Report – report by Committee Chair 

14. Annual Review of Joint Audit Committee Terms of Reference – report by Chief Executive & Monitoring Officer 

15. External Audit

(a) Key Questions for Audit Committees from Police Sector Audit Committee Briefing –report by Associate Partner, Ernst & Young Appendix a


(b) Annual Audit Fee Letter 2018-19 for PCC and CC – report by Associate Partner, Ernst & Young Appendix a (PCC letter) | Appendix b (CC letter)


(c) Progress Report of 2017/18 Audit, report by Associate Partner, Ernst & Young Appendix a 


16. Internal Audit Reports
(a) Annual Report 2017/18 – report by Chief Internal Auditor Appendix a


(b) Surrey Internal Audit Report 2017/18 – report by Chief Internal Auditor (oral report).

17. Reports from external bodies – Deputy Chief Constable report (submission of FMS, HMICFRS)

18. Annual Governance Statements 2017-18 - report by the Chief Finance Officer and Director of Finance Appendix a (OSPCC report) | Appendix b (Force report)

19. Update from Local Audit Quality Forum Inaugural Meeting – report by Chief Finance Officer 

20. Forward Work Programme – report by Chief Executive & Monitoring Officer 

20 March 2018

Agenda

1. Apologies for absence

2. Urgent matters

Notification of items which the Chairman considers to be urgent and proposes to take at the end of the appropriate part of the agenda.

3. Personal Interests
Disclosures by Members and Officers of personal interests in matters on the agenda, the nature of any interest and whether the member or officer regards the interest as prejudicial under the terms of the Code of Conduct.

4. Minutes of the Last Meeting of the Committee held on 7 December 2017 and Action Log for Review.

5. Counter Fraud Strategy – Action and Resources – report by the Head of the Professional Standards Department.

6. Force Management Statements – report by Head of Corporate Development Department.

7. Progress Report on the Preparation of the Annual Governance Statements 2017-18 – report by Director of Finance and Chief Finance Officer.  Appendix a | Appendix b

8. Risk Management Strategy and Policy Review – report by the Director of Finance.  Appendix a | Appendix b


Exclusion of the public and press

To consider excluding the public and press from the meeting for the following item ‘Risk Management’ on the grounds that if the public and press were present there would be disclosure to them of exempt information.

EXEMPT


9. Any exempt items considered urgent by the Chairman

10. Exempt Minutes of the Last Meeting of the Committee held on 7 December 2017 (attached)

11. Risk Management – Report by Chief Finance Officer and Chief Executive Officer (attached)

12. Enterprise Resource Planning Update
(a) Update from the Senior Responsible Officer (SRO) – report by ACO Harwood
(b) Notes from the Joint JAC meeting held on 16 January 2018
(c) ICT Strategy Update – report by Joint Chief Information Officer

13. Report on Contract Waivers – report by Director of Finance

14. Update from the Chief Executive & Monitoring Officer and Chief Constable – Oral report by the Chief Executive & Monitoring Officer and Chief Constable

NON-EXEMPT

15. External Audit:
a) Police Sector Audit Committee Briefing – report by the Manager (Ernst & Young) Appendix a
b) 2017-18 Audit Planning Report – report by the Manager (Ernst & Young) Appendix a
c) Update on the Appointment of the External Auditor for 2018/19 – report by the Chief Finance Officer Appendix a
d) Local Audit Quality Forum – report by the Chief Finance Officer Appendix a

16. Internal Audit:
a) Draft Internal Audit Plan and Charter 2018-19 – report by the Head of Southern Internal Audit Partnership Appendix a | Appendix b
b) Internal Audit Update Report – report by the Head of Southern Internal Audit Partnership Appendix a
c) Collaborative Assurance - report by the Head of Southern Internal Audit Partnership Appendix a

17. Annual Accounts Update:
a) Report on Debts Approved for Write-Off – report by Director of Finance and Chief Finance Officer
b) Accounting Update – oral report by the Corporate Finance Manager.

18. Treasury Management Strategy and Statement 2018/19 – report by the Chief Finance Officer Appendix a

19. Committee Update:
a) major incidents, “near misses” and lessons learned - report by the Deputy Chief Constable Appendix a | Appendix b
b) reports from other external bodies - report by the Deputy Chief Constable 

20. Appointment of New Independent Member of the Committee – report by the Chief Executive & Monitoring Officer.

21. Terms of Reference Review - report by the Chief Finance Officer and Director of Finance.

22. Forward Work Programme – report by the Chief Executive & Monitoring Officer  

7 December 2017

Agenda

1. Apologies for absence

2. Urgent matters

3. Personal Interests

4. Minutes of the Last Meeting of the Committee held on 20 September 2017 and Action Log for Review 

5. Exclusion of the public and press

6. Any exempt items considered urgent by the Chairman

7. Exempt Minutes of the Last Meeting of the Committee held on 20 September 2017 

8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer 

9. Financial Arrangements

(a) Joint Procurement Service Update – report by Head of Procurement
(b) Report on Contract Waivers – report by Head of Procurement 

10. Update from the Chief Executive & Monitoring Officer and Chief Constable – Oral report by the Chief Executive & Monitoring Officer and Chief Constable

11. JAC Members Annual Report

(a) Written response from the Police & Crime Commissioner (PCC) – report by the PCC 
(b) Written response from the Chief Constable (CC) – report by the Chief Constable 

12. Police Sector Audit Committee Briefing – report by the Executive Director 

13. Equality and Diversity Summary Paper – report by Deputy Chief Constable 

14. Reports from other external bodies – report by Deputy Chief Constable 

15. Local Policing Programme Update Report – report by Programme Director 

16. Information Communication Technology (ICT)

(a) National ICT Programmes – report by South East Regional Integrated Policing (SERIP) Project Manager and Chief Information Officer 
(b) Information Communication Technology (ICT) Assurance Processes ICT – report by the Chief Finance Officer & Deputy Chief Constable Appendix

17. Annual Review of remaining Scheme of Corporate Governance reports – including;

(a) Financial Regulations
(b) Contract Standing Orders

reports by the Chief Executive & Monitoring Officer and Director of Finance 

(c) Annual Governance Statements Update Report – report by Chief Finance Officer and Director of Finance - Appendix a, Appendix b, Appendix c.

18. Reports from External Audit, Ernst & Young - External Audit 2017-18 Annual Audit Letter for the PCC and CC - Report by the Executive Director 

19. Update on Changes for the 2017-18 Annual Accounts and faster close – report by Corporate Financial Manager - Appendix a

20. Internal Audit Update Report 2017-18 – report by Chief Internal Auditor 

21. Treasury Management Mid-Year Report 2017-18 – report by the Chief Finance Officer 

22. Review of Police Complaints reporting to the Joint Audit Committee – report by Debbie Hill, Assurance Manager 

23. Forward Work Programme – report by the Chief Executive & Monitoring Officer 

 

20 September 2017

Agenda

  1. Apologies for absence
  2.  Urgent matters
  3. Personal Interests
  4. (a) Minutes of the Last Meeting of the Committee held on 11 July 2017 and Action Log
    (b) Update on Completion of Mandated Training – report by Assurance Manager 
    (c) Update on Gender Pay-Gap data provision – report by the Corporate Services Manager
  5. Exclusion of the public and press
  6. Any exempt items considered urgent by the Chairman
  7. (a) Exempt Minutes of the Last Meeting of the Committee held on 11 July 2017 
    (b) Health & Safety – Matters Arising from the Previous Meeting on 11 July 2017
  8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  9. Financial Arrangements - Contract Waiver
    (a) Update on issues raised regarding waivers at previous meetings – report by the Head of Procurement 
    (b) Recent Contract Waivers – report by Head of Procurement
  10. Update from the Chief Executive & Monitoring Officer – verbal report by the Chief Executive & Monitoring Officer   
  11.  Local Policing Programme Update – report by the Programme Director                 
  12. JAC Members Annual Report – report by the JAC Members      
  13. (a) Police Sector Audit Committee Briefing – report by the Audit Director, Ernst & Young
    (b) Update on the Appointment of External Auditors from 2018/19 – Consultation on Auditor Appointment – report by Chief Finance Officer
  14. (a) Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee Summary for the year ended 31 March 2017 – report by the Audit Director, Ernst & Young
    (b) PCC and CC Letters of Representation
    (c) Annual Governance Statements 2016-17 CC Appendix PCC Appendix- report by the Chief Finance Officer and Director of Finance  
    (d)  Statement of Accounts 2016-17 for the CC and PCC - report by Chief Finance Officer and Director of Finance
  15. Annual Review of Scheme of Corporate Governance – including;         
    (a) Code of Corporate Governance
    (b) Schemes of Delegation
    (c) Financial Regulations – to be considered on 7 December 2017
    (d) Contract Standing Orders – as above
    (e) Memorandum of Understanding Appendix
  16. Reports from other External Bodies – report by Deputy Chief Constable 
  17. (a) Internal Audit Plan Appendix 1 Appendix 2 – report by Chief   Internal Auditor
    (b) Internal Audit Update Report 2017-18 Appendix
  18. Procurement of Reed Recruitment Agency – report by Financial Accountant (to follow)
  19. Assurance and Effective Management of the ICT Strategy – report by Chief Finance Officer
  20. Forward Work Programme – report by Chief Executive & Monitoring Officer          

11 July 2017

Agenda

  1. Apologies for absence Peter Gillett, Director of Finance
  2. Urgent matters 
  3. Personal Interests 
  4. (a) Appointment of Chairman for 2017-18
    (b) Richard Murphy’s last meeting
    (c) Appointment of new Independent Members of the Committee
  5. Minutes of the Last Meeting of the Committee held on 23 March 2017 | Action Log
  6. Exclusion of the public and press
  7. Any exempt items considered urgent by the Chairman
  8. Exempt Minutes of the Last Meeting of the Committee held on 23 March 2017 
  9. (a) Risk Management
    (b) Cyber Security 
  10. Health & Safety – Brighton John Street Asbestos Investigation
  11. Update from the Chief Executive & Monitoring Officer and Chief Constable
  12. Police Sector Audit Committee Briefing | Appendix
  13. Update on the National IT Programmes Impacting on Sussex 
  14. Local Policing Programme Update
  15. Reports from other External Bodies
  16. Annual Governance Statements 2016-17 | Appendix 1 | Appendix 2
  17. (a) Update Report on Changes to 2016-17 Statement of Accounts 
    (b) Statement of Accounts 2016-17
  18. Financial Arrangements
    (a) Report on Debts Approved for Write-Off
    (b) Report Contract Waivers
  19. Internal Audit Report - Annual Report 2016/17 | Appendix
  20. Treasury Management Annual Report 2016-17 or go directly to the Treasury Management Strategy Statement
  21. (a) Annual Audit Fee Letter 2017-18 for PCC and CC 
    | Appendix 1 | Appendix 2
    (b) Update on the Appointment of External Auditors from 2018/19 
  22. Finance Change and Improvement Programme: Developing Excellence in Police Finance” 
  23. Health and Safety Management System and Overview of Incident and Assault Data on summary statistics | Appendix
  24. Complaints Update – report by Chief Constable
  25. Forward Work Programme

23 March 2017

Agenda

  1. Apologies for absence
  2. Urgent matters 
  3. Personal Interests 
  4. Minutes of the Last Meeting of the Committee held on 7 December 2016 | Action Log | Update from Visit to Learning and Development 
  5. Exclusion of the public and press
  6. Any exempt items considered urgent by the Chairman
  7. Exempt Minutes of the Last Meeting of the Committee held on 7 December 2016 
  8. Notes from the Joint Surrey/Sussex JAC Meeting held on 14 February 2017 
  9. Risk Management – Report by Chief Finance Officer and Chief Executive Officer 
  10. Update from the Chief Executive & Monitoring Officer and Chief Constable – Oral report by the Chief Executive & Monitoring Officer and Chief Constable
  11. Local Policing Programme Update – report by the Deputy Chief Constable 
  12. Update Report on the Strategic Review of the Joint Surrey/Sussex IT Function – report by the Chief Information Officer 
  13. Changes to the National Programmes Impacting on Sussex – report by the Chief Constable 
  14. Financial Arrangements
    (a) Report on Debts Approved for Write-Off – report by the Director of Finance and Chief Finance Officer 
    (b) Report Contract Waivers – report by the Director of Finance
  15. Update Report on Changes to 2016-17 Statement of Accounts - report by Director of Finance and Chief Finance Officer
  16. Internal Audit
    (a) Draft Internal Audit Plan 2017-18 – report by Chief Internal Auditor | Appendix
    (b) Internal Audit Update Report 2016-17 – report by Chief Internal Auditor 
  17. Progress Report on the Preparation of the Annual Governance Statements 2016-17 - report by the Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
  18. External Audit
    (a) External Audit 2016/17 Audit Plan for the PCC and CC – report by the Audit Director, Ernst & Young | Appendix
    (b) Police Sector Audit Committee Briefing - report by the Audit Director, Ernst & Young 
  19. Treasury Management Strategy Statement 2017-18 – report by the Chief Finance Officer | Appendix
  20. Committee Update - reports by Deputy Chief Constable
    (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
  21. Terms of Reference Review – report by the Chief Finance Officer and Director of Finance and Appendix 1 | Appendix 2
  22. Forward Work Programme – report by Chief Executive & Monitoring Officer 

7 December 2016

Agenda

  1. Apologies for absence
  2. Urgent matters 
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 22 September 2016 | Action Log 
  5. Exclusion of the public and press
  6. Any exempt items considered urgent by the Chairman
  7. Exempt Minutes of the Last Meeting of the Committee held on 22 September 2016
  8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  9. Update from the Chief Executive & Monitoring Officer and the Chief Constable
  10. Committee Updates – reports by Deputy Chief Constable
    (a) reports from other external bodies
    (b) Local Policing Programme Update Report
  11. (a) Health and Safety Cover Report  
    (b) New Safety Management System | Appendix
  12. Equalities and Diversity Summary Paper – report by Deputy Chief Constable
  13. Reports from External Audit, Ernst & Young
    (a) External Audit 2015-16 Annual Audit Letter for the PCC and CC Report by the Executive Director
    (b) Police Sector Audit Committee Briefing – report by the Executive Director | Appendix
  14. Confirmation of External Auditor Appointment 2017/18 and Appointment from 2018/19 – report by the Chief Finance Officer | Appendix 1 | Appendix 2 | Appendix 3
  15. Treasury Management Mid-Year Report 2016-17 – report by the Chief Finance Officer | Appendix VII
  16. Annual Governance Statements Update Report | Governance Statement – report by Chief Executive & Monitoring Officer and Director of Finance
  17. Internal Audit Update Report – report by Chief Internal Auditor
  18. Update on Changes for the 2016-17 Annual Accounts – report by Director of Finance and Chief Finance Officer
  19. Report on Bad Debts and Waivers – report by Director of Finance and Chief Finance Officer
  20. Forward Work Programme – report by the Chief Executive & Monitoring Officer 

22 September 2016

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 6 July 2016 | Action Log
  5. Exclusion of the public and press
  6. Any exempt items considered urgent by the Chairman
  7. Exempt Minutes of the Last Meeting of the Committee held on 6 July 2016
  8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  9. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
  10. Audit Results Report
    (a) Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee Summary for the year ended 31 March 2016 – report by the Audit Director, Ernst & Young
    (b) Police Sector Audit Committee Cover Report | Briefing
  11. Statement of Accounts 2015-16 | Appendix 1 | Appendix 2 | Appendix 3
    (a) Police & Crime Commissioner for Sussex & Chief Constable of Sussex Group – report by Chief Executive & Monitoring Officer and Director of Finance
    (b) Chief Constable of Sussex – report by Chief Executive & Monitoring Officer & Chief Finance Officer
  12. Annual Governance Statements Update Report – report by Chief Executive & Monitoring Officer and Director of Finance | Appendix
  13. Annual Review of Code of Corporate Governance - report by the Chief Executive & Monitoring Officer and Director of Finance | Appendix 1 | Appendix 2 | Appendix 3 | Appendix 4 | Appendix 5
  14. Internal Audit Update Report 2016-17 – report by Chief Internal Auditor
  15. Update on Completion of Mandated Training – report by Deputy Chief Constable and Appendix
  16. Committee Updates – reports by Deputy Chief Constable
    (a) reports from other external bodies
    (b) Local Policing Programme Update Report
  17. Forward Work Programme – report by the Chief Executive & Monitoring Officer

6 July 2016

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 24 March 2016 | Action Log
  5. Exclusion of the public and press 
  6. Any exempt items considered urgent by the Chairman
  7. Exempt Minutes of the Last Meeting of the Committee held on 24 March 2016
  8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  9. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
  10. Joint Audit Committee Annual Report 2015-16 – report by the Joint Audit Committee | Appendix
  11. Reports from External Audit
    (a) Annual Audit Fee Letter 2016-17 | PCC | CC – report by Director, Ernst & Young
    (b) Draft External Audit Plan 2015-16 – report by Director, Ernst & Young
    (c) Key Questions for Audit Committees from Police Sector Audit Committee Briefing
  12. Annual Governance Statements 2015/16 – report by Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
  13. Draft Statement of Accounts 2015-16 – report by Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
  14. Treasury Management Annual Report 2015-16 – report Chief Finance Officer
  15. Internal Audit - Annual Report 2015-16 – report by Chief Internal Auditor
  16. Health and Safety – report by the Deputy Chief Constable and Turner & Townsend | Appendix 1 | Appendix 2 | Appendix 2.1
  17. Complaints Update – report by Chief Constable
  18. Committee Updates – report by Deputy Chief Constable
    (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
    (c) Sussex Local Policing Model
  19. OSPCC Risk Management Strategy – report by Chief Executive & Monitoring Officer | Appendix 1
  20. Commissioning Strategy Update Report – report by the Chief Executive & Monitoring Officer | Appendix 1 | Appendix 2 | Appendix 3
  21. Report on Information Governance Internal Audit – report by the Chief Internal Auditor | Appendix
  22. Forward Work Programme – report by the Chief Executive & Monitoring Officer
  23. Appointment of Chairman for 2016-17

24 March 2016

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests Disclosures by Members and Officers
  4. Minutes of the Last Meeting of the Committee held on 9 December 2015 | Action Log
  5. Exclusion of the public and press
  6. Any exempt items considered urgent by the Chairman
  7. Exempt Minutes of the Last Meeting of the Committee held on 9 December 2015
  8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  9. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
  10. Terms of Reference Review – report by the Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
  11. Progress Report on the Preparation of the Annual Governance Statement 2015-16 - report by the Chief Finance Officer and Director of Finance | Appendix
  12. Internal Audit  
    (a) Draft Internal Audit Plan 2016-17 – report by Chief Internal Auditor | Appendix
    (b) Internal Audit Update Report 2015-16 – report by Chief Internal Auditor
  13. Update on Changes for the 2015-16 Annual Accounts - report by Director of Finance and Chief Finance Officer
  14. External Audit: Audit Plan – report by the Audit Director, Ernst & Young | Audit Plan | Appendix
  15. 2016-17 Treasury Management Strategy Statement – report by the Chief Finance Officer | Appendix
  16. Strategic Review of the Joint Surrey/Sussex IT Function – report by the Director of Finance
  17. Review of Corporate Governance Documents – report by Chief Executive & Monitoring Officer and Director of Finance | Appendix
  18. Counter Fraud Strategy - Actions and Resources – report by the Head of the Professional Standards Department
  19. Committee Updates– reports by Deputy Chief Constable  
    (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
    (c) the Local Policing Programme Update
  20. Update on the Completion of Mandated Training – report by the Head of Learning and Development | Appendix
  21. Police & Crime Commissioner Election 2016 – report by the Chief Executive & Monitoring Officer
  22. Forward Work Programme – report by Chief Executive & Monitoring Officer 

9 December 2015

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests Disclosures by Members and Officers
  4. Minutes of the Last Meeting of the Committee held on 23 September 2015 | Action Log
  5. Exclusion of the public and press
  6. Any exempt items considered urgent by the Chairman
  7. Exempt Minutes of the Last Meeting of the Committee held on 23 September 2015
  8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  9. Update from the Chief Executive & Monitoring Officer
  10. Reports from External Audit
    (a) External Audit 2014-15 Annual Audit Letter for the PCC and CC - report by Director, Ernst & Young
    (b) External Audit Progress Report – report by Director, Ernst & Young | Cover report | Progress report
    (c) Police Sector Audit Committee Briefing - report by Director, Ernst & Young | Cover report | Briefing
  11. Annual Governance Statement Update Report – report by Chief Finance Officer and Director of Finance and Appendix
  12. Treasury Management Mid-Year Report 2015-16 – report by Chief Finance Officer
  13. Faster Closing of the Accounts for 2017-18 – report by Chief Finance Officer
  14. Internal Audit Update Report 2015-16 – report by Chief Internal Auditor
  15. Risk Management Strategy & Policy – report by Director of Finance and Executive | Appendix, Strategy | Appendix, Policy
  16. Equality and Diversity Summary Paper – report by Chief Constable | Appendix A | Appendix B | Appendix C
  17. Reports from Health & Safety
    (a) Surrey Sussex Assault Overview – report by the Joint Health & Safety Service
    (b) Joint Head of Health & Safety’s Review of Turner & Townsend Recommendations - report by the Joint Health & Safety Service | Appendix
  18. Current Position and Completion of Mandated Training – report by Chief Constable | Appendix
  19. Report on Debts Approved for Write Offs – report by Director of Finance
  20. Committee Updates– reports by Deputy Chief Constable
    (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
    (c) the Local Policing Programme Update and Appendix
  21. Police & Crime Commissioner Election 2016 – report by Chief Executive & Monitoring Officer | Appendix 1 |Appendix 2 | Appendix 3
  22. Forward Work Programme – report by Chief Executive & Monitoring Officer

23 September 2015

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests Disclosures by Members and Officers
  4. Minutes of the Last Meeting of the Committee held on 9 July 2015 | Action Log
  5. Exclusion of the public and press
  6. Any exempt items considered urgent by the Chairman
  7. Exempt Minutes of the Last Meeting of the Committee held on 9 July 2015
  8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  9. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer Statement of Accounts 2014-15

   11. Statement of Accounts 2014-15 – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C | Appendix C.ii | PCC Accounts | Chief Constable Accounts

   12. (a) Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee Summary for the year ended 31 March 2015 | Cover Report
         (b) Police Sector Audit Committee Briefing | Cover Report

   13. Annual Governance Statements Update Report – Report by Chief Finance Officer and Director of Finance | Appendix

   14. Policy Review for Declaration of Gifts and Hospitality - reports by the Head of Professional Standards Department

   15. Internal Audit Progress Report – report by Chief Internal Auditor

   16. Joint Change Board - Governance Arrangements – report by Interim Joint Head of IT

   17. Committee Updates – reports by Deputy Chief Constable 
        (a) major incidents, “near misses” and lessons learned
        (b) reports from other external bodies

   18. Forward Work Programme – report by the Chief Executive & Monitoring Officer

9 July 2015

Agenda

  1. Apologies for absence
  2. Urgent matters  
  3. Personal Interests
  4. Appointment of Chairman for 2015-16
  5. Minutes of the Last Meeting of the Committee held on 25 March 2015 | Action Log
  6. Exclusion of the public and press
  7. Any exempt items considered urgent by the Chairman
  8. Exempt Minutes of the Last Meeting of the Committee held on 25 March 2015
  9. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  10. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
  11. Joint Audit Committee Annual Report 2014-15 | Appendices 1-2 | Appendix 3
  12. Reports from External Audit
    (a) Annual Audit Fee Letter 2015/16 for PCC and CC | Cover Report | PCC fee letter | CC letter 
    (b) Draft External Audit Plan 2014-15 | Cover Report | Audit Plan 
  13. Annual Governance Statements
    (a) Sussex Police & Crime Commissioner Annual Governance Statement | Report | Appendix A
    (b) Chief Constable of Sussex Annual Governance Statement
  14. Draft Statement of Accounts 2014-15 – report by Chief Finance Officer and Director of Finance | PCC Accounts | CC Accounts
  15. Treasury Management Annual Report 2014-15
  16. Internal Audit – Annual Report 2014-15 – report by Chief Internal Auditor
  17. Equalities and Diversity Summary Paper – report by Deputy Chief Constable | Appendix A | Appendix B | Appendix C | Appendix D
  18. Health and Safety – report by the Deputy Chief Constable
  19. Commissioning Framework – report by Chief Executive & Monitoring Officer | Appendix
  20. Complaints Update – report by Chief Constable | Appendix
  21. Committee Updates – report by Deputy Chief Constable (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
    (c) verbal update on Sussex Local Policing Model
  22. Forward Work Programme – report by the Chief Executive & Monitoring Officer

25 March 2015

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 10 December 2014 | Action Log
  5. Terms of Reference Review – report by the Chief Finance Officer and Director of Finance | Appendix A | Appendix B
  6. Progress Report on the Preparation of the Annual Governance Statement 2014 -15 | Appendix
  7. Internal Audit
    (a) Draft Internal Audit Plan 2015-16 – report by Chief Internal Auditor | Appendix
    (b) Internal Audit Update Report 2014-15 – report by Chief Internal Auditor
  8. Update on Changes for the 2014-15 Annual Accounts and Review of Accounting Policies – report by Chief Finance Officer and Director of Finance
  9. Public Sector Audit Committee Briefing – report by the Audit Director, Ernst & Young
  10. Treasury Management Strategy Statement – report by the Chief Finance Officer | Appendix
  11. Reports on Debts Approved Write-Off – report by the Director of Finance
  12. Collaboration with Surrey – report by Director of Finance and Chief Finance Officer
  13. Review of Partnerships – report by the Chief Executive & Monitoring Officer | Appendix A | Appendix B
  14. Annual Review of Policies and Procedures in Code of Governance – report by Chief Executive & Monitoring Officer, Chief Finance Officer and Director of Finance | Appendix A | Appendix B
  15. Forward Work Programme – report by Chief Executive & Monitoring Officer
  16. Exclusion of the public and press
  17. Any other exempt items considered urgent by the Chairman
  18. Minutes of the Joint Audit Committee held on 10 December 2014
  19. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  20. Update Report by Chief Executive & Monitoring Officer

10th December 2014

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests Disclosures
  4. Minutes of the Last Meeting of the Committee held on 24 September 2014 | Action Log
  5. External Audit 2013-14 Annual Audit Letter for the PCC and CC - report by Director, Ernst & Young
  6. External Audit Progress Report – report by Director, Ernst & Young
  7. Annual Governance Progress Report – report by Chief Executive Officer and Director of Finance | Appendix
  8. Treasury Management Mid-Year Report 2014-15 – report by Chief Finance Officer | Appendix
  9. Internal Audit Update Report 2014 -15 – report by Chief Internal Auditor
  10. IT Infrastructure Improvement Programme Update – report by Chief Information Officer
  11. Counter Fraud Arrangements – report by Director of Finance | Appendix
  12. Grants to Third Party Organisations – report by the Chief Executive & Monitoring Officer | Appendix A | Appendix B | Appendix C
  13. Health & Safety Report – report by the Chief Constable
  14. Forward Work Programme – report by Chief Executive & Monitoring Officer
  15. Exclusion of the public and press
  16. Any other exempt items considered urgent by the Chairman
  17. Minutes of the Joint Audit Committee held on 24 September 2014
  18. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  19. Update from the Chief Executive & Monitoring Officer - Oral report by the Chief Executive & Monitoring Officer

24th September 2014

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 25 June 2014 | Action Log
  5. Sussex Police – Police & Crime Commissioner and Chief Constable – Audit Results report for the year ended 31 March 2014 - report by Director, Ernst & Young | PCC results | CC results
  6. Statement of Accounts for the year ended 31 March 2014
    (a) Police & Crime Commissioner for Sussex and Chief Constable of Sussex Group – report by Chief Finance Officer and Director of Finance
    (b) Chief Constable of Sussex – report by Chief Finance Officer and Director of Finance
  7. Annual Governance Statements – report by the Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C
  8. Audit Committee Annual Report – 2013-14 – report by the Joint Audit Committee | Appendix A
  9. Internal Audit Update Report 2014-15 – report by Chief Internal Auditor
  10. Gifts, Hospitality and Declarations of Interest – Process Review – report by Chief Executive & Monitoring Officer
  11. Equality and Diversity Assurance – report by the Chief Executive & Monitoring Officer | Report
  12. Bad Debt Update – report by the Director of Finance and Chief Finance Officer
  13. Complaints Process Overview – report by the Chief Executive & Monitoring Officer and Head of Professional Standards Department | Appendix
  14. Forward Work Programme – report by Chief Executive & Monitoring Officer
  15. Exclusion of the public and press 
  16. Any other exempt items considered urgent by the Chairman
  17. Minutes of the Joint Audit Committee held on 25 June 2014
  18. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  19. Update from the Chief Executive & Monitoring Officer - Oral report by the Chief Executive & Monitoring Officer

25th June 2014

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Appointment of Chairman for 2014-15
  5. Minutes of the Last Meeting of the Committee held on 26 March 2014
  6. Police & Crime Commissioner for Sussex and Chief Constable of Sussex – Audit Plan Year Ending 31 March 2014 – report by Director, Ernst & Young
  7. Terms of Reference Review – report by Chief Executive & Monitoring Officer | Appendix
  8. Draft Annual Governance Statements – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B 
  9. Draft Statement of Accounts – report by Chief Finance Officer and Director of Finance | Appendix
  10. Treasury Management Annual Report 2013-14– report Chief Finance Officer
  11. Internal Audit Report 2013-14 and Annual Opinion – report by Chief Internal Auditor
  12. Forward Work Programme – report by the Chief Executive & Monitoring Officer
  13. Health and Safety – report by the Chief Constable
  14. Contract Waivers – report by Director of Finance | Appendix
  15. Exclusion of the public and press 
  16. Any other exempt items considered urgent by the Chairman
  17. Exempt Minutes of the Last Meeting of the Committee held on 26 March 2014
  18. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  19. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer

26th March 2014

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 27 November 2013 | Action log
  5. Stage 2 Staff Transfer and New Governance Arrangements – Chief Executive & Monitoring Officer, Chief Finance Officer and Director of Finance | Statement of Corporate Governance | Appendix
  6. Progress Report on the Preparation of the Annual Governance Statement 2013-14 – report by the Chief Finance Officer and Director of Finance | Appendix
  7. Internal Audit
    (a) Draft Internal Audit Plan 2014-15 – report by Chief Internal Auditor | Plan
    (b) Internal Audit Update Report 2013-14 – report by Chief Internal Auditor
  8. Local Government Audit Committee Briefing – report by the Audit Director, Ernst & Young
  9. 2014-15 Treasury Management Strategy Statement – report by the Chief Finance Officer | Covering Report
  10. Update on Changes for 2013-14 Annual Accounts and Review of Accounting Policies – report by Chief Finance Officer and Director of Finance
  11. Health and Safety – report by the Deputy Chief Constable and Chief Executive & Monitoring Officer
  12. Forward Work Programme – report by Chief Executive & Monitoring Officer
  13. Exclusion of the public and press
  14. Any other exempt items considered urgent by the Chairman
  15. Minutes of the Joint Audit Committee held on 26 November 2013
  16. Risk Management – Report by Chief Finance Officer and Chief Executive Officer 

27th November 2013

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 18 September 2013 | Action Log
  5. Review of Annual Governance Statements – report by the Chief Finance Officer and Director of Finance | Appendix
  6. Treasury Management Mid Year Report 2013-14 – report by Chief Finance Officer
  7. Sussex Police – Police & Crime Commissioner and Chief Constable Year Ending 31 March 2013 Annual Letter – report by the Audit Director, Ernst & Young
  8. Internal Audit - Update Report 2013-14 – report by the Chief Internal Auditor
  9. Stage 2 Staff Transfer - report by Chief Executive & Monitoring Officer
  10. Health and Safety Report – report by the Deputy Chief Constable and Chief Executive & Monitoring Officer
  11. Forward Work Programme Review – report by Chief Executive & Monitoring Officer
  12. Exclusion of the public and press
  13. Any other exempt items
  14. Minutes of the Joint Audit Committee held on 18 September 2013
  15. Risk Management – Report by Chief Finance Officer and Chief Executive Officer 

18th September 2013

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests Disclosures
  4. Minutes of the Last Meeting of the Committee held on 26 June 2013
  5. Annual Governance Statements – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C
  6. Statement of Accounts for the year ended 31 March 2013 (a) Police & Crime Commissioner for Sussex and Chief Constable of Sussex Group – report by Director of Finance and Chief Finance Officer
    (b) Chief Constable of Sussex – report by Director of Finance and Chief Finance Officer
  7. Sussex Police – Police & Crime Commissioner and Chief Constable – Audit Results report for the year ended 31 March 2013 - report by Director, Ernst & Young
  8. Health and Safety Update - report by Deputy Chief Constable
  9. Internal Audit Reports:
    (a) Internal Audit – Update Report 2013-14 – report by Chief Internal Auditor
    (b) IT Audit Status 2013-14
    (c) Accounts Payable and Receivable Update
  10. Work Programme Review – report by Chief Executive & Monitoring Officer
  11. Exclusion of the public and press
  12. Any other exempt items
  13. Minutes of the Joint Audit Committee held on 26 June 2013
  14. Risk Management – Report by Chief Finance Officer and Chief Executive Officer

26th June 2013

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 27 March 2013
  5. Terms of Reference and Work Programme – report by Chief Executive Officer | Appendix A | Appendix B
  6. Draft Annual Governance Statement – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C
  7. Treasury Management Annual Report 2012-13 – report Chief Finance Officer
  8. Internal Audit Annual Report – report by Chief Internal Auditor
  9. Confidential Reporting Policy Review – Report by Chief Executive Officer & Monitoring Officer | Appendix A | Appendix B
  10. External Audit 2012-13 Audit Plan for Police & Crime Commissioner and Chief Constable – report by Director, Ernst & Young
  11. Risk Management Strategy – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B
  12. Exclusion of the public and press
  13. Any other exempt items considered urgent by the Chairman
  14. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  15. Draft Statement of Accounts – report by Chief Finance Officer and Director of Finance

27th March 2013

Agenda

  1. Appointment of Chairman of the Committee for 2013-14
  2. Apologies for absence
  3. Urgent matters
  4. Personal Interests Disclosures
  5. Terms of Reference | Appendix A
  6. Meetings Protocol
  7. Progress Report on the Preparation of the Annual Governance Statement 2013-14 – report by Chief Finance Officer and Director of Finance
  8. Draft Internal Audit Plan 2013-14 – report by Chief Internal Auditor, West Sussex County Council | Appendix 
  9. Annual Audit Fee Letter for 2012-13 and 2013- 2014 - report by Helen Thompson, Ernst & Young |PCC Letter | CC Letter
  10. Update on Changes for 2012-13 Annual Accounts and Review of Accounting Policies – report by Director of Finance and Chief Finance Officer
  11. Forward Work Programme and Schedule of Meetings – report by Chief Executive and Monitoring Officer
  12. Exclusion of the public and press
  13. Any other exempt items considered urgent by the Chairman

 

 

 

 

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