What we spend & how we spend it

On this page you will find financial information relating to the police budget projected and actual income, and expenditure relating to our budget, statement of accounts, expenditure over £500, contracts and expenses.

Police Budget

The PCC holds a shared responsibility with the Chief Constable for providing effective financial and budget planning for the short, medium and longer term. In consultation with the Chief Constable, the PCC is required to set a budget for the forthcoming year.

The Financial Management Code of Practice (updated 2018) provides clarity on financial governance arrangements within the police service in England and Wales.

Additionally the PCC makes other decisions throughout the year which we publish on our PCC Decisions page.

Sussex Police funding 2020/21 FAQs >

2020/21 Budget & Policing Precept

There are statutory requirements for the PCC to calculate the budget requirements and formally issue a precept for the financial year.

On 31 January 2020 the Sussex Police and Crime Panel agreed the proposal of the Sussex Police and Crime Commissioner (the PCC) to issue a band D council tax precept for the Sussex area of £199.91. The agenda and reports for that meeting can be found on the Police & Crime Panel website.

The PCC approved the council tax precept and revenue and capital budgets 2020/21 on 7 February 2020.The relevant documents are:

In addition, we have also produced a list of frequently asked questions

2019/20 Budget & Policing Precept

There are statutory requirements for the PCC to calculate the budget requirements and formally issue a precept for the financial year. On 1 February 2019 the Police and Crime Panel supported the proposal of the Sussex Police and Crime Commissioner (the PCC) to issue a band D council tax precept for the Sussex area of £189.91. The agenda and reports for that meeting can be found on the West Sussex website

This year's police funding survey was phrased to inform the public that the 2019/20 precept - the police element of council tax - would rise by an average of £12 p.a. (for a Band D property) and asked if people would be willing to pay more than this amount if the cap on the precept was lifted.

The PCC approved the council tax precept and revenue and capital budgets 2019/20 on 8 February 2019 and you can view the decision in our PCC decisions section and you can download the supporting report.

You can also download the Sussex Police Precept 2019/20 leaflet, which will be distributed with local Council Tax bills.

In addition, a summary of the Frequently Asked Questions can be viewed on our funding page.

Previous budget & policing precept information

You can see information about the policing budget and precept back to 2013 in the police funding section of our website. 

Medium Term Financial Strategy 2020/24

The Medium Term Financial Strategy (MTFS) sets the financial context for the PCC’s revenue budget, capital programme and precept decisions.

It sets out the key financial issues facing the Police and Crime Commissioner (PCC) over the period 2020/20 to 2023/24, and provides options for delivering a sustainable budget and capital programme over the medium term.

It also sets out how the Commissioner can provide the Chief Constable with the resources to deliver the priorities in the Police and Crime Plan.

The PCC approved the MTFS 2020/21 to 2023/24 on 7th February 2020. You can see more with the;

Capital Strategy

2020/24

The Chartered Institute of Public Finance and Accountancy (CIPFA) Prudential Code for Capital Finance in Local Authorities requires Police and Crime Commissioners (PCC’s) to have a Capital Strategy in place.

The Capital Strategy provides a high level overview of how capital expenditure, capital financing and treasury management activity contribute to the provision of services, along with an overview of how associated risk is managed and the implications for future financial sustainability.

The Strategy sets the framework for all aspects of the PCC’s capital and investment expenditure.

The proposed Strategy was reviewed by the Joint Independent Audit Committee on 18 March 2020 and approved by the PCC 23 March 2020.

 

2019/23

The Chartered Institute of Public Finance and Accountancy (CIPFA) Prudential Code for Capital Finance in Local Authorities requires Police and Crime Commissioners (PCC’s) to have in place a Capital Strategy.

The Capital Strategy provides a high level overview of how capital expenditure, capital financing and treasury management activity contribute to the provision of services along with an overview of how associated risk is managed and the implications for future financial sustainability.

The Strategy sets the framework for all aspects of the PCC’s capital and investment expenditure.

The proposed Strategy was reviewed by the Joint Independent Audit Committee on 21 March 2019 and approved by the PCC 25 March 2019.

Reserves

Revenue and Capital Reserves are an important resource for day to day as well as medium term financial planning despite being one-off in nature. The Chartered Institute of Public Finance and Accountancy consider that PCCs should establish reserves including the level of those reserves based on the advice of their chief finance officers and should make their own judgements taking into account all the relevant local circumstances.

The Reserves held by the PCC by type are summarised in the table below (please click to enlarge).

 

Funding for planned expenditure on projects and programmes over the period of the current MTFS

• Capital and Investment: These reserves will be used to fund, in part or in full, spends on items that will have a life of greater than one year such as vehicles, buildings or equipment, or improvements to them. The plans for that spend are set out in the Medium Term Financial Strategy.

• Delegated Budget Holder Reserve: This is where we put some of the cash that is left over at the end of each year. The money is then used to help make the changes Sussex Police have planned as set out in the financial strategy. Money may also be held for other purposes which we set out in the financial strategy.

• Capital Receipts: The sale of buildings or other assets creates income known as capital receipts. These sums are set aside in the reserve and then used in part to part fund the capital investment plan.

• Local Policing Transition Reserve: This is available to the Chief Constable to support changes to the workforce and help to maintain the numbers of officers and staff.

• PFI Reserve: This is no longer required after 2020/21.

Funding for specific projects and programmes beyond the current MTFS planning period

• Assets Seizure: If Sussex Police seize cash or assets from criminal activities they are allowed to keep a proportion of it. We put this money in this pot and then spend it each on policing, crime reduction and other things.

• Sussex Safer Roads Partnership (SSRP): This holds the balance of money arising from traffic fines which is used to make Sussex Roads safer. The PCC looks after this money on behalf of the partnership.

General contingency or resource to meet other expenditure needs held in accordance with sound principles of good financial management

 

• Insurance Reserve: Is maintained for self-insurance and excess policy costs. The balance is reviewed each year by a professional firm of actuaries. 

• 1% is set aside for the Chief Constable to provide support for funding the cost of major policing operations and events. Where exceptional and unforeseen circumstances result in the Force incurring additional expenditure, the Home Office may pay special grant under Section 48 of the Police Act. However any grant will normally relate to additional costs above 1% of the net revenue budget. It should be noted that the General Reserve may also be used to provide support for Operational use in exceptional circumstances.

• 3% is set aside for unexpected events or emergencies and provides a working cash balance to help with the impact of uneven cash flows, payment ahead of grant income such as payments to police pensioners, management of Home Office specific grants such and to avoid unnecessary temporary borrowing.

Further details of all the above reserves and the PCC's Reserves Policy can be found within the MTFS 2020/24.

Contracts & Tenders

The Elected Local Policing Bodies Order 2011 (as amended in 2012/2013) set out the requirements for Police & Crime Commissioners and Chief Constables to publish information on details of contracts and tender information.

Sussex Police aims to deliver a first class service whilst ensuring the Force obtains value for money within its contracts and procurement. We make sure that contracts are in place to deliver a wide variety of services from operational equipment to services for support to the Force.

Sussex and Surrey Police now collaborate on procurement. More information is available within the Standards Terms of Purchases - Goods & Services 

It is a requirement within the Financial Regulations that value for money is a consideration in all procurement decisions. More information can be found in contract standing orders and the financial regulations.

You can find out more about Sussex Police’s contracts and tenders via the joint Bluelight Procurement Portal.

Full copies of contracts over £10,000 and invitations to tender over £10,000 are available on request through the Joint Procurement Service Unit for Sussex and Surrey by email to: JointProcurementService@surrey.pnn.police.uk

Tender opportunities may also be viewed on the Emergency Services Tendering system at www.bluelight.gov.uk. This system is continually updated with tender opportunities which allows organisations to register within specific areas of interest to receive email notification of new tender opportunities including those from other emergency services. Tenders are also advertised on Contract Finder or in TED (Tenders Electronic Daily) – the online version of the 'Supplement to the Official Journal of the European Union' (OJEU) as appropriate.

We list all expenditure exceeding £500. You can view up to date lists of all expenditure exceeding £500 by individual month in our accountability and expenditure section.

Crime & Disorder Reduction Grants

The Commissioner has allocated a number of crime and disorder reduction grants through the Community Safety Fund and Victims’ Services Fund. The name of the projects, recipients, grants awarded and the sources of funding for the successful applications can be viewed in the funding section of our website.

Treasury Management Strategy

The 2020/21 Treasury Management Strategy Statement  was recommended to the PCC for approval by the Joint Independent Audit Committee at their meeting on 18 March 2020 and approved by the PCC on 23 March 2020.

Expenditure

We list all expenditure exceeding £500. You can view up to date lists of all expenditure exceeding £500 by individual month in our accountability and expenditure section.

Details of contracts awarded

It is a requirement within the Financial Regulations that Value for Money is a consideration in all procurement decisions.

Download a list of the contracts awarded.

Full copies of contracts over £10,000 are available on request through the Joint Procurement Service Unit for Sussex and Surrey by email to: JointProcurementService@surrey.pnn.police.uk

Total salary costs

The total salary costs for the OSPCC are available by click on the relevant year:

2019/2020

2018/2019

2017/2018

2016/2017

2015/2016

2014/2015

2013/2014

2012/2013

 

 

 

 

 

 

 

Pay & grading structures

The OSPCC abides by Sussex Police's Salary and Grading Policy. Further information can be found on the Sussex Police website

Other key financial documents

Code of Corporate Governance Framework incorporating the Statement of Corporate Governance; Code of Corporate Governance; Scheme of Corporate Governance; Financial Regulations and Instructions; Contract Standing Orders; Scheme of Consent; and Scheme of Delegation.

Joint Audit Committee (JAC) – for meeting papers and reports relating to internal audit, external audit and other internal control measures

 

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