Safer In Sussex Community Fund

Terms and Conditions of a Successful Grant

Grant recipients will be expected to operate in accordance with the following terms and conditions for acceptance of funding and any further conditions which may from time to time be published:

1 General Terms

1.1 The Office of the Sussex Police and Crime Commissioner (OSPCC) must be informed immediately if there is any prospect of significant delay or reasons why the project may not proceed as planned.

1.2 Should the project cease at any time, or at its completion, any equipment or property purchased with OSPCC funds should only be disposed of in accordance with the direction agreed by the OSPCC.

1.3 If relevant, those people working with children and young people and vulnerable adults must have the appropriate Disclosure and Barring Service checks. Evidence of these checks must be provided upon request.

1.4 In order to monitor the outcome of projects, all successful applicants will be required to provide an evaluation of the project upon completion.

2. Financial Terms

2.1 The grant from the OSPCC will be spent within one year of the allocation.

2.2 Where there is a balance of funding unspent, this must be returned to the OSPCC no later than 28 days following the conclusion of the one year period.

2.3 A copy of the accounts (statement of income and expenditure) for the relevant financial year must be provided upon application.

2.4 The maximum amount that can be applied for per project is £5,000.

2.5 The OSPCC reserves the right to recover all or any part of the funding from the recipient in the event that the recipient uses the funds other than for the purpose for which they have been awarded.

2.6 Any capital asset costing more than £1,000 purchased with funds provided by the OSPCC may not be sold or otherwise disposed of within three years of purchase without written consent. The OSPCC may require repayment of all or part of any proceeds of any disposal or sale.

2.7 The recipient will maintain a register of any capital assets purchased with funds from the OSPCC. This register will record, as a minimum, (a) the date the item was purchased; (b) the price paid; and (c) the date of disposal (in due course).

2.8 The recipient must not attempt to raise a mortgage or other charge on OSPCC funded assets without the prior approval of the OSPCC.

3. Publicity

3.1 The assistance of the OSPCC must be acknowledged in any publicity about your project. Where the opportunity exists, the Police and Crime Commissioner (PCC) (or her representative) should be invited to launch or related events.

3.2 The OSPCC logo should be displayed prominently on all literature and other assets developed for use by the project, including publicity documents.

3.3 The assistance of the OSPCC must be acknowledged in any press releases or other publicity materials.

4. Additional Information

4.1 The OSPCC reserves the right to refuse any applications.

4.2 The PCC reserves the right to make discretionary grants to organisations.

4.3 In the interests of value for money, the OSPCC may identify opportunities for joint applications and, prior to the award of funding, such applications will be returned to the relevant organisations for further consideration of collaborative working.

5. Data Protection

5.1 The Office of the Sussex Police & Crime Commissioner (OSPCC) is committed to protecting your personal information in a responsible manner.

5.2 The OSPCC is bound by the Data Protection Act and General Data Protection Regulation (GDPR) which puts a greater weight of responsibility on individuals and organisations whose work involves the collection of personal data and requires those businesses and organisations to give individuals greater visibility into, and control over, the data they provide to those businesses and organisations.

5.3 Information provided to the OSPCC during the course of any application for funding could be disclosed in response to a request made under the Freedom of Information Act 2000. Should you consider that any of the information supplied is confidential in nature, this should be highlighted and the reasons for its sensitivity specified. In such cases the relevant material will, in response to FoI requests, be examined in light with the exemptions provided for in the Act.

5.4 Further information on how we hold and process data, including the relevant policies, can be found on our website SPCC - Data Protection

Safer in Sussex Community Fund Successful Recipients:

You can details of successful applications below:

• 2014 - 2016
• 2017
• 2018 - 2019
• 2019 continued
• 2020-2021
• 2021-2022
• 2022-2023
• 2023

Case Studies from successful recipients: 

SPCC - Sussex Police & Crime Commissioner funds leading equine interventions charity (sussex-pcc.gov.uk)

SPCC - PCC Katy Bourne Visits Friends Of Coombe Valley (sussex-pcc.gov.uk)

SPCC - Sussex PCC visits Community Speed Watch group (sussex-pcc.gov.uk)

What funding is available at the Office of the Sussex Police & Crime Commissioner?

• Safer in Sussex Community Fund – for local community groups that help reduce or prevent crime in Sussex.
• Safe Space Funding Network - The Safe Space Sussex Funding Network has been specifically designed to ensure the services the Commissioner provides for victims and witnesses of crime are the best they can be as promised in the Police & Crime Plan.
• Other funding – sometimes we receive funding from government for specific projects / areas (for example Safer streets) any opportunities to apply for this funding will be advertised via our newsletter/ social media and website.

When is the fund open?

The fund is open twice a year for applications. We will open it in May and September and the exact dates will be announced on our website, the fund will be open for application for a minimum of 6 weeks. We will also announce the opening through our newsletter, social media and website.

The fund is currently open from 23rd May - 7 July 2025.

That timing doesn’t work for us what other funding sources are available?

Your local Community safety partnership may have funding available. Or contact the Sussex Community Foundation.  Home - Sussex Community Foundation

What is the eligibility?

Organisations applying to the Safer in Sussex Community Fund must be either based in, or be delivering their project, within Sussex.

• Applications for grant funding must support the PCC’s priorities set out in the Police and Crime Plan.
• Project applications must highlight a well-researched identified need and demonstrate a clear understanding of the issue(s) to be addressed.
• Applications must contain clear aims and objectives and explain how these will be achieved.
• Applications should, where appropriate, include a project plan that outlines a timetable for the proposed project giving clear milestones, deadlines and intended outcome.
• Applications must include an appropriate assessment method and timetable for evaluation.
• There must be a clear breakdown of costs and a demonstration of value for money.
• Applications must demonstrate how the proposed project will be sustained over its lifetime and beyond.
• Where match funding is obtained, applications must include which organisation is providing this and any contracts or agreements that exist with that organisation.
• Where the application is made to support research, it must include a plan for publishing any results.

The fund is unable to support the following applications:

• Made on behalf of a commercial or profit-making business.
• Political parties.
• Support general youth provision and/or social activities with no clear link to the Police and Crime Plan priorities.
• Require ongoing funding such as salaries (core costs).
• Day to day running costs such as rent, utility bills etc (core costs).
• Are a statutory duty of others, such as street lighting, road repair, or traffic calming measures.
• Are from a precept raising authority (i.e. Parish Council etc).
• Are made on behalf of third parties.
• Grants which will be used to make awards to third parties.
• Are made to individuals.
• Are of a specific religious or political nature or require participants to hold a certain religious or political view.
• Organisations that have not returned monitoring reports from previous grant awards.
• Projects that have previously been supported by this fund within the preceding three years.
• Retrospective funding for activities or projects that have already taken place.

How much can I apply for?

£5000 is the maximum you can apply for through the Safer in Sussex Community Fund.